Sales Operations & Quotes Specialist

Trafera-LLC; Arden Hills (MN); Hybrid; USD 33,000 - 36,000; Full time

Job summary

Trafera in Arden Hills, MN, seeks a Sales Support Coordinator to bolster quote creation, deal registration, and transaction processing. You will ensure data accuracy, support sales teams, and maintain CRM/ERP records across a fast-paced environment including office and warehouse operations.

The role is full-time hourly, typically Mon-Fri 8:00 am - 5:00 pm with potential overtime; a high school diploma and solid data-entry skills are required. Experience with CRM/ERP systems is a plus.

Qualifications

• High school diploma or equivalent certification such as GED or HiSET.
• Strong data entry skills and attention to detail, with the ability to follow process workflows and procedures
• Demonstrated analytical and problem-solving skills
• Effective written and verbal communication skills, with the ability to present information clearly
• Results-oriented mindset with the ability to collaborate with others to identify and solve issues, make proactive recommendations
• Self-directed and punctual work style, able to work within a fast-paced team environment,
• Ability to manage multiple projects and/or tasks, prioritize to meet deadlines, and deliver results

Responsibilities

• Quote Creation & Processing: Create, process, and maintain customer quotes with high accuracy.
• Quote Creation & Processing: Ensure quote information is accurate, complete, and aligned with vendor and organizational requirements.
• Quote Creation & Processing: Prepare supporting documentation associated with customer quotes.
• Quote Creation & Processing: Coordinate with sales teams to gather missing informationrequired for quote completion.
• Deal Registration Processing: Create, process, and maintain vendor deal registrations.
• Deal Registration Processing: Track deal registration status and communicate updates to internal stakeholders.
• Deal Registration Processing: Ensure deal registration data is accurate, complete, and meets vendor requirements.
• Deal Registration Processing: Coordinate with internal teams to resolve registration discrepancies, independently managing routine issues and escalating more complex issues for timely resolution.
• Transaction Processing & Data Management: Enter and maintain accurate information within CRM, ERP, quoting, and vendor systems.
• Transaction Processing & Data Management: Validate data for completeness and accuracy prior to submission.
• Transaction Processing & Data Management: Maintain documentation and records associated with quoting and registration activities.
• Transaction Processing & Data Management: Support operational workflows through consistent adherence to established processes.
• Internal Collaboration: Partner with Sales Representatives and internal teams to facilitate efficient processing of requests.
• Internal Collaboration: Identify incomplete, inaccurate, or missing information and proactively seek clarification.
• Internal Collaboration: Escalate complex issues or exceptions to appropriate support resources.
• Internal Collaboration: Support continuous improvement efforts related to transaction processing and sales operations.

Skills

Data entry

Attention to detail

Analytical skills

Written & verbal communication

Time management / multitasking

Self-directed work style

Education

High school diploma

Tools

CRM

ERP systems

Quoting systems

Microsoft 365

Job description

Trafera in Arden Hills, MN, seeks a Sales Support Coordinator to bolster quote creation, deal registration, and transaction processing. You will ensure data accuracy, support sales teams, and maintain CRM/ERP records across a fast-paced environment including office and warehouse operations.

The role is full-time hourly, typically Mon-Fri 8:00 am - 5:00 pm with potential overtime; a high school diploma and solid data-entry skills are required. Experience with CRM/ERP systems is a plus.