Sales Operations & Proposals Coordinator

IVCi LLC; Hauppauge (NY); Vor Ort; USD 50.000 - 75.000; Vollzeit

Zusammenfassung

IVCi, LLC, located at their Hauppauge, NY headquarters, seeks a Sales Administration Coordinator to support Enterprise Account Managers and the sales team. This on-site role focuses on proposals, event coordination, and vendor communications, ensuring accurate, timely documentation and streamlined processes.

Ideal candidates will be organized, proactive, and able to manage multiple tasks in a fast-paced environment, collaborating with sales, marketing, and vendors to drive efficient operations.

Qualifikationen

• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks, prioritize competing deadlines, and follow through independently.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Strong Excel skills, including organizing and manipulating data, working with formulas, and preparing reports.
• Professional, dependable, and self-motivated, with a proactive approach to problem-solving.
• Ability to collaborate effectively with sales professionals, management, customers, and vendor partners.
• Comfortable working in a fast-paced environment where priorities may shift.

Aufgaben

• Provide day-to-day administrative and operational support to Enterprise Account Managers and the broader sales team.
• Assist with sales proposals, presentations, bid submissions, and customer documentation, ensuring accuracy, completeness, and timely delivery.
• Review bid requirements, identify key deadlines, and coordinate necessary information with internal teams.
• Track and coordinate internal engineering requests and other sales-related deliverables.
• Support order submission processes by organizing required documentation and verifying consistency with customer contracts and purchase orders.
• Maintain accurate records, documentation, and information to support sales activities.
• Identify opportunities to streamline administrative processes and improve team efficiency.
• Collaborate with Sales and Marketing to coordinate customer events, vendor-sponsored activities, and lead-generation initiatives.
• Assist in preparing sales presentations, marketing materials, and customer-facing collateral.

Kenntnisse

Organizational skills

Attention to detail

Multitasking

Communication skills

Proactive problem-solving

Team collaboration

Fast-paced environment

Ausbildung

Bachelor's degree in business administration

Associate's degree

Tools

Excel

Word

PowerPoint

Outlook

CRM systems

Data reporting

Jobbeschreibung

IVCi, LLC, located at their Hauppauge, NY headquarters, seeks a Sales Administration Coordinator to support Enterprise Account Managers and the sales team. This on-site role focuses on proposals, event coordination, and vendor communications, ensuring accurate, timely documentation and streamlined processes.

Ideal candidates will be organized, proactive, and able to manage multiple tasks in a fast-paced environment, collaborating with sales, marketing, and vendors to drive efficient operations.