Sales Operations & Invoicing Specialist

Jobtailor; California (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Jobtailor is seeking an experienced Sales Support Specialist to manage invoice processing for new, used, and rental equipment, including California-based transactions. You will prepare commission vouchers and ensure timely invoicing while coordinating with Sales and Accounting to track status.

The role requires strong communication, attention to detail, and the ability to work with cross-functional teams to drive accurate records and timely settlements.

Qualifications

• High School Diploma or GED required.
• Minimum of three years in sales support, preferably heavy industrial.
• Must have a valid driver’s license and reliable transportation.
• Drug screen and background check required.
• Overtime may be required.
• Able to attend training and safety meetings.

Responsibilities

• Process customer invoices for new, used, and rental equipment.
• Report all new Caterpillar machine sales via PINS Report.
• Create Sales Rep commission vouchers.
• Ensure timely invoicing for California sales, rentals, and services.
• Collaborate with Sales, Coordinators, Accounting, and EMS to track invoices.
• Initiate and track post-sale claims through recovery of funds.

Skills

Invoice Processing

Sales Support

Communication Skills

Team Collaboration

Attention to Detail

Education

High School Diploma

Tools

PINS Report

Record Maintenance

Job description

Jobtailor is seeking an experienced Sales Support Specialist to manage invoice processing for new, used, and rental equipment, including California-based transactions. You will prepare commission vouchers and ensure timely invoicing while coordinating with Sales and Accounting to track status.

The role requires strong communication, attention to detail, and the ability to work with cross-functional teams to drive accurate records and timely settlements.