Sales Operations Coordinator: Streamline Deals & Proposals

Ideatek; Buhler (KS); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive pay & quarterly bonuses

Medical, dental, vision, life, and 401

Free coaching/counseling for employees

Free internet service or reimbursement

Tuition reimbursement

Community engagement opportunities

Culture that values results, effort, &

Job summary

IdeaTek is seeking a Business Sales Coordinator to support the sales team and drive operational efficiency across the sales process. You’ll help keep reporting accurate, CRM activity clean, proposals and service agreements moving, and customer handoffs seamless.

You’ll serve as a key connection point between sales, customer success, and other internal teams—removing administrative friction so our sales representatives can focus on relationships and revenue growth.

Qualifications

• 2-4 years of experience in sales operations, sales coordination, or administrative support within a B2B environment.
• Experience working with CRM systems.
• Proficiency with Microsoft 365 or Google Workspace tools (Excel/Sheets).
• Experience with electronic signature tools such as DocuSign or similar.
• Strong attention to detail with ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to work effectively across departments and keep stakeholders aligned.
• Proactive problem-solving skills and ability to identify gaps and drive solutions.
• Ability to handle sensitive customer and business information professionally.

Responsibilities

• Compile weekly and monthly sales forecasts, activity reports, and pipeline updates for sales leadership.
• Support the administrative side of the sales process, including drafting proposals, service agreements, and E-Rate bids.
• Coordinate service agreements through internal review and legal modification processes.
• Monitor CRM workflows, deal stages, and data-entry standards to improve pipeline accuracy and reporting.
• Maintain clean, accurate customer and account records within the CRM.
• Submit completed sales orders and help ensure pipeline information remains current and accurate.
• Coordinate team meetings, onboarding schedules, and training for new sales hires on internal tools and sales processes.
• Ensure customer requirements, pre-sale commitments, and contract details are clearly documented for customer success.
• Route implementation roadblocks and post-sale account issues to the appropriate internal teams.
• Help develop and improve SOPs, workflows, and processes that increase team efficiency and scalability.

Skills

CRM systems experience

Microsoft 365/Google Workspace

DocuSign/e-signature tools

Attention to detail

Written and verbal communication

Cross-department collaboration

Proactive problem-solving

Tools

CRM software

Job description

IdeaTek is seeking a Business Sales Coordinator to support the sales team and drive operational efficiency across the sales process. You’ll help keep reporting accurate, CRM activity clean, proposals and service agreements moving, and customer handoffs seamless.

You’ll serve as a key connection point between sales, customer success, and other internal teams—removing administrative friction so our sales representatives can focus on relationships and revenue growth.