Sales Operations Coordinator

Air Comfort, Inc; Middlebury (VT); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Career progression

Hands-on training

Full-time schedule

Job summary

Champlain Valley Equipment in Vermont is seeking a detail-oriented Sales Operations Coordinator to join its corporate team in Middlebury, VT. This full-time role supports the sales team, maintains inventory accuracy, and coordinates marketing and event logistics across multiple dealership locations.

The position offers hands-on learning, opportunities for professional growth, and a collaborative, supportive environment within a thriving agricultural and equipment business.

Qualifications

• 2+ years of experience in administrative support, inventory coordination, sales operations, or retail marketing.
• Proficiency with ERP/business management systems and Microsoft Office; photo management tools a plus.
• Familiarity with equipment industry terminology and inventory processes.
• Strong written and verbal communication skills for internal teams and external vendors.

Responsibilities

• Accurately enter and update equipment records, pricing, and tags in the business management system.
• Monitor inventory levels across store locations and coordinate inter-store equipment transfers.
• Take photos of incoming and used equipment for online listings.
• Generate and analyze inventory reports to identify opportunities.
• Maintain inventory of branded merchandise and showroom materials.
• Coordinate updates and orders for marketing collateral.
• Assist with creating social media spotlights and contact lists for campaigns.
• Support pre-event logistics and the master events calendar.

Skills

Administrative support

Inventory coordination

Sales operations

Microsoft Office

ERP systems

Photo management

Communication

Tools

ERP/Business management systems

DIS or dealership systems

Microsoft Office

Photo management tools

Job description

Champlain Valley Equipment, a leading provider of agricultural, commercial, and residential equipment in Vermont, is seeking a detail-oriented and proactive Sales Operations Coordinator to join its corporate team in Middlebury, VT. This full-time role is central to ensuring smooth sales operations, accurate inventory management, and effective marketing execution across multiple dealership locations. The Sales Operations Coordinator will play a key part in supporting the sales team, maintaining inventory accuracy, and coordinating marketing and event logistics. This position offers opportunities for professional growth and hands-on learning in a collaborative and supportive environment.

Responsibilities

• Accurately enter and update equipment records, pricing, and tags in the business management system.
• Monitor inventory levels across store locations and coordinate inter-store equipment transfers to meet customer demand.
• Conduct physical walk-arounds to photograph incoming and used equipment for online listings.
• Generate and analyze inventory reports to assist leadership in identifying promotional opportunities.
• Maintain and track inventory of branded merchandise, apparel, and decals.
• Coordinate updates and orders for marketing collateral, including business cards and showroom materials.
• Assist with creating social media spotlights and pulling contact lists for marketing campaigns.
• Maintain the master events calendar and support pre-event logistics, including packing and coordinating event setups.
• Train under the Sales Operations Director to learn OEM order management and retail ordering processes.
• Work toward managing seasonal stock orders across equipment lines.

Qualifications

• 2+ years of experience in administrative support, inventory coordination, sales operations, or retail marketing.
• Proficiency with ERP/business management systems (experience with DIS or similar dealership systems is a plus), Microsoft Office, and basic photo management tools.
• Exceptional organizational skills and attention to detail in data entry and inventory tracking.
• Strong written and verbal communication skills for collaborating with internal teams and external vendors.
• Ability to work both in an office setting and outdoors on the equipment lot (including walking the yard, taking photos, and moving light event gear).
• Background or interest in agricultural, commercial, or residential equipment is preferred.
• Familiarity with social media execution and promotional contact list management is a plus.

Compensation

$22.00 - $26.00 per hour, depending on experience.

Benefits

• Opportunities for career progression and hands-on training in OEM purchasing, retail ordering, and inventory management.
• Collaborative and supportive team environment.
• Full-time schedule, Monday - Friday, 8:00 AM - 5:00 PM, with occasional weekend support during peak event seasons.
• Workplace located at the corporate office in Middlebury, VT, with routine outdoor activities.