Operations Administrative Coordinator

A. Duie Pyle; West Chester (Chester County); On-site; USD 40,000 - 56,000; Full time

Job summary

A. Duie Pyle is seeking an Administrative Coordinator to support our Dedicated Operations team, handling billing, payroll, and admin tasks for Sales and Operations leadership. You will collaborate with Accounts Receivable to resolve billing discrepancies and ensure accurate records.

The ideal candidate will have strong organizational skills, attention to detail, and proficiency with Microsoft Office. This role upholds confidentiality across payroll, billing, and data systems while contributing

Qualifications

• High school diploma or equivalent required; associate's degree or related administrative experience preferred.
• Previous experience in administrative support, billing, payroll, transportation, logistics, or accounting is preferred.
• Strong attention to detail with a high level of accuracy.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Strong interpersonal, verbal, and written communication skills.
• Excellent customer service and problem-solving abilities.

Responsibilities

• Processing accurate and timely billing for assigned dedicated customer accounts.
• Preparing and processing weekly driver payroll for dedicated operations, ensuring accuracy and compliance with established deadlines.
• Partnering with the Accounts Receivable team to research and resolve outstanding balances, invoice disputes, and other billing-related issues.
• Providing administrative support to Sales Directors and Operations Directors, including reporting, documentation, correspondence, and special projects.
• Maintaining accurate records and ensuring data integrity across multiple systems.
• Prioritizing multiple tasks while meeting critical payroll, billing, and operational deadlines.
• Maintaining confidentiality when handling payroll, employee, and customer information.
• Supporting additional departmental and administrative projects as assigned.

Skills

Attention to detail

Organizational skills

Communication skills

Customer service

Problem-solving

Time management

Education

High school diploma

Associate degree preferred

Tools

Microsoft Excel

Outlook

Word

Billing software

Job description

A family-owned business since 1924, A. Duie Pyle provides a range of integrated transportation and distribution solutions throughout the Northeast. Supported by our vast network of Less-Than-Truckload (LTL) service centers, warehouse facilities, and dedicated locations, we have the ability to offer flexible and seamless integrated solutions tailored to our customer’s needs.

Simply put, when it comes to integrated supply chain solutions, Pyle People Deliver. Our promise is to provide outstanding service as it remains to be our first and foremost mission.

Position Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to support our Dedicated Operations team. This role is responsible for coordinating customer billing, processing driver payroll, providing administrative support to Sales and Operations leadership, and partnering with Accounts Receivable to resolve billing discrepancies.

Responsibilities

• Processing accurate and timely billing for assigned dedicated customer accounts
• Preparing and processing weekly driver payroll for dedicated operations, ensuring accuracy and compliance with established deadlines
• Partnering with the Accounts Receivable team to research and resolve outstanding balances, invoice disputes, and other billing-related issues
• Providing administrative support to Sales Directors and Operations Directors, including reporting, documentation, correspondence, and special projects
• Maintaining accurate records and ensuring data integrity across multiple systems
• Prioritizing multiple tasks while meeting critical payroll, billing, and operational deadlines
• Maintaining confidentiality when handling payroll, employee, and customer information
• Supporting additional departmental and administrative projects as assigned

Qualifications

• High school diploma or equivalent required; associate's degree or related administrative experience preferred
• Previous experience in administrative support, billing, payroll, transportation, logistics, or accounting is preferred
• Strong attention to detail with a high level of accuracy
• Excellent organizational and time management skills with the ability to manage multiple priorities
• Strong interpersonal, verbal, and written communication skills
• Excellent customer service and problem-solving abilities
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word
• General understanding of business operations, accounting, and payroll principles
• Ability to follow established policies, procedures, and confidentiality standards

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.