Sales Operations Assistant

Doo Prime; United States; Remote; USD 35,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Support professional to enhance the efficiency of their Sales Operations Team. In this pivotal role, you will ensure smooth day-to-day functions by managing office attendance, preparing sales reports, and validating expense claims. Your strong organizational and communication skills will be essential in collaborating with cross-functional teams and maintaining confidentiality. If you thrive in a fast-paced environment and have a knack for detail-oriented tasks, this opportunity is perfect for you to make a significant impact.

Qualifications

• Proven experience in administrative or sales operations support roles.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide administrative support to the Sales Operations Team.
• Monitor office attendance and maintain sales-related records.
• Assist in scheduling meetings and coordinating travel arrangements.

Skills

Organizational Skills

Time Management

Communication Skills

Proficiency in Microsoft Office Suite

CRM Systems

Education

High School Diploma

Diploma in Business Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Forex CRM Systems

Job description

Role & responsibilities

• Provide dedicated administrative support to the Sales Operations Team, ensuring smooth day-to-day functions.
• Monitor and track office attendance, maintaining records and addressing disciplinary issues as needed.
• Support sales operations by tracking performance metrics and ensuring data accuracy.
• Prepare, proofread, and edit sales reports and documentation.
• Maintain and organize sales-related records for easy access and compliance.
• Validate and process expense claims, ensuring accuracy and proper documentation.
• Assist in scheduling and coordinating meetings, appointments, and internal sales reviews.
• Assist in coordinating travel and accommodation arrangements for sales team members when required.
• Maintain confidentiality and handle sensitive sales information with discretion.
• Collaborate with cross-functional teams to improve workflow efficiency and resolve operational challenges.
• Attend to visiting clients in accordance with the company's guest reception protocol.
• Present the company profile to clients as needed.

Preferred candidate profile

• Education: High school diploma or equivalent; a diploma in business administration or customer service is a plus.
• Years of experience in handling forex CRM systems will be an added advantage.
• Proven experience in an administrative or sales operations support role.
• Strong organizational and time-management skills, with attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and CRM systems.
• Ability to manage multiple tasks and meet deadlines in a fast-paced sales environment.
• Excellent communication and interpersonal skills to collaborate with various teams.
• Ability to handle confidential information with discretion.
• Previous experience in sales administration, operations, or related fields is a plus.