Sales Operations Administrator at Paycom Online Oklahoma City, OK

Paycom Online; Oklahoma City (OK); On-site; USD 42,000 - 64,000; Full time

Job summary

Paycom Online in Oklahoma City, OK is seeking a Sales Operations Administrator to support executive leadership by providing personalized and timely assistance, managing calendars, and preparing reports and presentations. The role requires handling confidential information with discretion in a fast-paced environment.

Responsibilities include calendar management, coordinating meetings, producing weekly and monthly reports, coordinating travel, and supporting department events while maintaining

Qualifications

• High School diploma or equivalent required.
• 2+ years of administrative or executive assistant experience.
• Preferred: Bachelor's degree in business-related field.
• Direct experience as an Executive Assistant is a plus.
• Strong handling of confidential information with discretion.

Responsibilities

• Take ownership of executive calendars and schedule.
• Maintain appointment schedule by planning and scheduling meetings and conference calls.
• Coordinate meetings with agendas, minutes, and follow-up actions.
• Collect and distribute weekly and monthly reports as requested.
• Prepare information for internal and external communications including memos, emails, presentations, and reports.
• Establish and maintain effective communication with Paycom personnel and management.
• Manage information flow in a timely and accurate manner.
• Read, research, route correspondence and analyze information received.
• Research travel options, book and maintain travel schedules.
• Plan and execute department events and dinners.
• Manage expenses and department purchases as needed.
• Complete projects accurately and timely as defined by management.
• Sales Operations ticket management and Zoom hosting for sales force.
• Back-up for other Sales Operations Administrator staff as needed.

Skills

Calendar management

Report preparation

Executive support

Meeting coordination

Discretion with confidential info

Microsoft Office Suite

Education

High School diploma or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Job description

Sales Operations Administrator job at Paycom Online. Oklahoma City, OK. The Sales Operations Administrator contributes to the Paycom Sales force by supporting executive level sales leadership. This is done by providing personalized and timely support. Duties include calendar management, preparing necessary reports and presentations and proactively anticipating business needs of Sales and Sales Operations. The Sales Operations Administrator will have exceptional communication skills and thrive in a fast-paced environment. A high level of confidentiality and discretion is required.

RESPONSIBILITIES

• Take ownership of executive calendars and schedule
• Maintains appointment schedule by planning and scheduling meetings and conference calls.
• Coordinate meetings by providing agendas, taking minutes, making note of action items and necessary follow-up
• Collect and distribute weekly and monthly reports as requested
• Prepare and distribute information for internal and external communications, including but not limited to memos, emails, presentations and reports.
• Assume responsibility for establishing and maintaining effective communication and coordination with Paycom personnel and management when questions or roadblocks arise
• Manage information flow in a timely and accurate manner.
• Use independent judgement to read, research, route correspondence and collect or analyze information received both verbally and written.
• Research travel options, book, adjust and maintain multiple travel schedules.
• Plan, coordinate and execute department events and dinners of varying sizes.
• Manage and submit expenses, ensuring timely submission of required documents and payment.
• Make department purchases as necessary, including but not limited to supplies and employee recognition items.
• Completes projects accurately and timely as defined by Paycom management.
• Sales Operations ticket management.
• Manage and host Zoom Calls for the Sales force.
• Act as back-up for other Sales Operations Administrator staff as needed.

Qualifications

Education/Certification

• High School diploma or equivalent

Experience

• 2+ years of experience in an administrative or executive assistant function

PREFERRED QUALIFICATIONS

Education/Certification

• Bachelor's degree in business-related field

Experience

• 4+ years of experience in an administrative or Executive Assistant function
• Direct experience working as an Executive Assistant
• Working knowledge of corporate travel booking systems
• Experience planning and managing executive meetings and events

Skills/Abilities

• Ability to communicate and handle sensitive and confidential information with discretion
• High level of personal integrity and professionalism
• Proficiency in Microsoft Office Suite, especially Outlook, Word, Excel and PowerPoint, with the ability to prepare detailed reports, create presentations and efficiently manage correspondence and calendar(s)
• Ability to produce reports and complete reports within deadlines
• Ability to communicate effectively and efficiently, both verbally and written, with all employee levels, including managers, directors and C-Level.
• Ability to adapt and respond effectively and promptly to changing situations and conditions
• Strong initiative and ability to independently seek out information in a timely manner
• Strong attention to detail
• Ability to work both independently and collaboratively
• Highly organized with the ability to handle multiple projects and deadlines
• Positive attitude
• Cooperative and willing to work with others
• Ability to work and thrive in a fast-paced environment
• Knowledge of office procedures and equipment

Paycom is an equal opportunity employer and prohibits discrimination and harassment of any kind. Paycom makes employment decisions on the basis of business needs, job requirements, individual qualifications and merit. Paycom wants to have the best available people in every job. Therefore, Paycom does not permit its employees to harass, discriminate or retaliate against other employees or applicants because of race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, veteran status, age, physical or mental disability, genetic characteristic, reproductive health decisions, family or parental status or any other consideration made unlawful by applicable laws. Equal employment opportunity will be extended to all persons in all aspects of the employer-employee relationship. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation benefits, and separation of employment. The Human Resources Department has overall responsibility for this policy and maintains reporting and monitoring procedures. Any questions or concerns should be referred to the Human Resources Department.