Sales Office Coordinator

Miyako Hybrid Hotel Plano; Plano (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Miyako Hybrid Hotel Plano is opening in Fall 2027 and seeks a Sales Office Coordinator to support our Sales & Marketing team as we prepare to welcome our first guests. You will provide administrative and operational support to the Director of Sales and Sales Managers, helping to create exceptional experiences for clients and guests.

This role emphasizes organization, excellent communication, and teamwork across Sales, Catering, Revenue Management, and Operations.

Qualifications

• Previous administrative or sales support experience in hospitality preferred.
• Hotel sales office experience desirable.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Detail-oriented with the ability to manage multiple priorities.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with hotel sales systems and CRM platforms is a plus.
• Professional, positive, and guest-focused attitude.
• Ability to work independently while collaborating with multiple departments.

Responsibilities

• Provide administrative support to the Director of Sales and Sales Managers.
• Prepare proposals, contracts, banquet event orders, and sales correspondence.
• Maintain accurate client accounts and sales activity within the CRM system.
• Answer incoming inquiries and direct clients to the appropriate sales team member.
• Coordinate appointments, site tours, and client visits.
• Assist with group bookings and event documentation.
• Prepare reports, presentations, and sales materials.
• Track leads, contracts, and production reports.
• Coordinate internal communication between Sales, Catering, Revenue Management, and Operations.
• Maintain organized sales files and electronic records.
• Support hotel marketing initiatives, promotions, and special events.
• Deliver exceptional customer service to clients before, during, and after the sales process.

Skills

Administrative support

Hospitality experience

Communication skills

Organizational skills

Microsoft Office

CRM familiarity

Independent work

Tools

CRM systems

Office suite

Job description

Be Part of Something Extraordinary.

Opening in Fall 2027, Miyako Hybrid Hotel Plano is redefining the hospitality experience by blending modern luxury, exceptional service, and Japanese-inspired hospitality. We are seeking an organized, energetic, and service-driven Sales Office Coordinator to support our Sales & Marketing team as we prepare to welcome our very first guests.

If you thrive in a fast-paced environment, enjoy building relationships, and love keeping projects organized while delivering outstanding customer service, we'd love to meet you.

What You'll Do

As the Sales Office Coordinator, you'll provide administrative and operational support to the Sales team while helping create exceptional experiences for our clients and guests.

Responsibilities include:

• Provide administrative support to the Director of Sales and Sales Managers.
• Prepare proposals, contracts, banquet event orders, and sales correspondence.
• Maintain accurate client accounts and sales activity within the CRM system.
• Answer incoming inquiries and direct clients to the appropriate sales team member.
• Coordinate appointments, site tours, and client visits.
• Assist with group bookings and event documentation.
• Prepare reports, presentations, and sales materials.
• Track leads, contracts, and production reports.
• Coordinate internal communication between Sales, Catering, Revenue Management, and Operations.
• Maintain organized sales files and electronic records.
• Support hotel marketing initiatives, promotions, and special events.
• Deliver exceptional customer service to clients before, during, and after the sales process.

What We're Looking For

• Previous administrative or sales support experience in hospitality preferred.
• Hotel sales office experience is highly desirable.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Detail-oriented with the ability to manage multiple priorities.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with hotel sales systems and CRM platforms is a plus.
• Professional, positive, and guest-focused attitude.
• Ability to work independently while collaborating with multiple departments.

Why Join Miyako Hybrid Hotel?

This is more than a job - it's an opportunity to help open one of Plano's newest hospitality destinations. As a founding team member, you'll help shape the culture, build lasting client relationships, and play an important role in creating memorable guest experiences from day one.

If you're passionate about hospitality, enjoy supporting a high-performing sales team, and are excited to be part of a hotel opening, we'd love to hear from you.

Miyako Hybrid Hotel Plano is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees and maintaining a workplace free from discrimination and harassment, in accordance with applicable laws.

Source: Hospitality Online