Sales & Import Logistics Coordinator

Pasona N A, Inc.; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A Japanese company is seeking a Sales & Logistics Coordinator in New York. You will support sales operations by managing orders, shipments, and communications between Japan and the U.S. The ideal candidate has over 5 years of experience in logistics coordination, strong organizational skills, and the ability to handle multiple tasks. This role offers opportunities for project management and interaction with diverse product lines, aiming for efficient delivery and customer satisfaction.

Qualifications

• 5 years of experience in sales and logistics coordination.
• Strong organizational and communication skills are essential.
• Flexibility, analytical and detail-oriented mindset required.

Responsibilities

• Maintain and update order, shipment, and inventory data.
• Coordinate with customers and the Tokyo office regarding shipments.
• Support purchasing activities and generate purchase orders.
• Prepare reports for management and monthly meetings.
• Monitor inventory levels and manage distribution.
• Oversee logistics coordination between Japan and America.
• Negotiate pricing and arrangements with partners.
• Manage projects from initiation through completion.

Skills

Organizational skills

Communication skills

Analytical skills

Flexibility

Education

Bachelor's degree or equivalent

Tools

Oracle database

Microsoft Office

Job description

A Japanese company is seeking a Sales & Logistics Coordinator to join its U.S. team.

This position will support the sales team by coordinating communication between the parent company in Japan, production facilities, and customers. The coordinator will manage order and shipment information, support supply chain operations, and assist with logistics and inventory programs to ensure efficient delivery and customer satisfaction.

The ideal candidate is highly organized and capable of managing multiple responsibilities in a fast-paced environment. You should be comfortable handling a wide range of tasks, including invoicing, inventory management, and logistics coordination. Experience working with a diverse product line, such as managing around 50 different items, is strongly preferred.

This is a great opportunity for someone who enjoys working at the intersection of sales, logistics, and global operations, and who thrives in a dynamic, detail-oriented environment.

Key Responsibilities

• Maintain and update order, shipment, and inventory data in the Oracle database; generate invoices and track payment status.
• Coordinate closely with customers and the Tokyo office regarding orders, shipments, and product design/color development.
• Support purchasing activities, including generating purchase orders and managing accounts payable.
• Prepare sales, inventory, and forecasting reports for management and monthly meetings.
• Monitor and manage inventory levels, including vendor managed inventory (VMI) programs and warehouse distribution.
• Oversee import shipments and logistics coordination between Japan and North/South America.
• Coordinate production schedules and delivery timelines to meet customer demand.
• Handle supply chain planning, forecasting, and material availability to support operations.
• Negotiate pricing, terms, and logistics arrangements with customers, suppliers, and transportation partners.
• Manage projects from initiation through completion and identify process improvement opportunities.
• Support sales activities by updating product specifications, market information, and sales forecasts.

Requirements

• Bachelor’s degree or equivalent experience.
• 5 years of similar experience in sales and logistic coordination.
• Must have strong organizational and communication skills.
• Must be flexible, analytical and detailed-oriented.
• Able to perform multiple tasks. Basic knowledge of PC and applications.