Sales & CRM Coordinator — Jacksonville

Scalis LLC; Jacksonville (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

401(k) Matching

Paid Time Off (PTO)

Paid Holidays

Life Insurance

Short-term Disability

Job summary

CoAd is hiring a Sales Coordinator to provide administrative support to the Sales Department and Sales Leadership in the Jacksonville, FL area. The role supports sales management, CRM upkeep, and cross-department handoffs.

Key duties include preparing proposals, reports, and PowerPoint presentations; maintaining CRM data; coordinating trade shows; onboarding new sales staff; and delivering daily roll-up reporting to leadership. Strong communication and multitasking are essential.

Qualifications

• Minimum of 3–5 years of administrative sales support experience.
• Outgoing personality with strong interpersonal skills.
• Strong professional communication skills (verbal and written).
• Strong time management skills; ability to prioritize and multitask efficiently.
• Ability to collect and analyze information, summarize and interpret sales data.
• Ability to present and communicate information to customers and employees clearly in a fast-paced environment.
• Collaborative, team-oriented approach across departments.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with Salesforce.com preferred.
• Familiarity with AI-assisted tools and willingness to incorporate them into daily workflows.

Responsibilities

• Support regional and market sales management and their teams.
• Assist Sales Coordinator Team during peak activity or time off.
• Route inquiries to appropriate person.
• Prepare proposals, letters, presentations, spreadsheets, contracts, reports, and forecasts.
• Maintain CRM data and processes; manage accounts/leads and stage changes.
• Assist in assembling and distributing materials for customers as directed.
• Develop PowerPoint presentations for management, training, and customer sales.
• Coordinate underwriting submissions with sales.
• Coordinate closing documents between sales and implementation for smooth handoffs.
• Assist HR with onboarding new Sales team members.
• Provide daily reporting to support executive roll-ups.
• Manage inventory of marketing literature and office supplies.
• Coordinate equipment for trade shows and events.
• Attend sales meetings and relay operational updates to teams.
• Arrange customer/partner/training visits to headquarters.
• Maintain regular attendance.
• Perform other duties as assigned.

Skills

Outgoing personality

Interpersonal skills

Professional communication

Time management

Sales data analysis

Present information

Team collaboration

AI-assisted tools familiarity

Salesforce.com experience

Typing speed 70 wpm

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Adobe

Salesforce.com

Job description

CoAd is hiring a Sales Coordinator to provide administrative support to the Sales Department and Sales Leadership in the Jacksonville, FL area. The role supports sales management, CRM upkeep, and cross-department handoffs.

Key duties include preparing proposals, reports, and PowerPoint presentations; maintaining CRM data; coordinating trade shows; onboarding new sales staff; and delivering daily roll-up reporting to leadership. Strong communication and multitasking are essential.