Sales Coordinator

Scalis LLC; Jacksonville (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

401(k) Matching

Paid Time Off (PTO)

Paid Holidays

Life Insurance

Short-term Disability

Job summary

CoAd is hiring a Sales Coordinator to provide administrative support to the Sales Department and Sales Leadership in the Jacksonville, FL area. The role supports sales management, CRM upkeep, and cross-department handoffs.

Key duties include preparing proposals, reports, and PowerPoint presentations; maintaining CRM data; coordinating trade shows; onboarding new sales staff; and delivering daily roll-up reporting to leadership. Strong communication and multitasking are essential.

Qualifications

• Minimum of 3–5 years of administrative sales support experience.
• Outgoing personality with strong interpersonal skills.
• Strong professional communication skills (verbal and written).
• Strong time management skills; ability to prioritize and multitask efficiently.
• Ability to collect and analyze information, summarize and interpret sales data.
• Ability to present and communicate information to customers and employees clearly in a fast-paced environment.
• Collaborative, team-oriented approach across departments.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with Salesforce.com preferred.
• Familiarity with AI-assisted tools and willingness to incorporate them into daily workflows.

Responsibilities

• Support regional and market sales management and their teams.
• Assist Sales Coordinator Team during peak activity or time off.
• Route inquiries to appropriate person.
• Prepare proposals, letters, presentations, spreadsheets, contracts, reports, and forecasts.
• Maintain CRM data and processes; manage accounts/leads and stage changes.
• Assist in assembling and distributing materials for customers as directed.
• Develop PowerPoint presentations for management, training, and customer sales.
• Coordinate underwriting submissions with sales.
• Coordinate closing documents between sales and implementation for smooth handoffs.
• Assist HR with onboarding new Sales team members.
• Provide daily reporting to support executive roll-ups.
• Manage inventory of marketing literature and office supplies.
• Coordinate equipment for trade shows and events.
• Attend sales meetings and relay operational updates to teams.
• Arrange customer/partner/training visits to headquarters.
• Maintain regular attendance.
• Perform other duties as assigned.

Skills

Outgoing personality

Interpersonal skills

Professional communication

Time management

Sales data analysis

Present information

Team collaboration

AI-assisted tools familiarity

Salesforce.com experience

Typing speed 70 wpm

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Adobe

Salesforce.com

Job description

CoAd is looking to hire a Sales Coordinator to provide administrative support to the Sales Department and Sales Leadership.

This position is open to candidates based in the Jacksonville, FL area.

Key Responsibilities

• Support Regional/Market Sales Management and theirrespective sales teams.
• Support Sales Coordinator Team/other Sales Teams during periods of peak activity or time off.
• Respond to inquiriesandassist those seeking informationby ensuring they are routed to the appropriate person.
• Perform various typing and clerical assignments from Sales Team including but not limited to proposals, letters, presentations, spreadsheets, contracts, reports, and forecasts.
• Support Sales Team Process and Procedures including maintaining CRM databases. Responsible for keeping CRM information currentincluding but not limited to adding or transferring Accounts or Leads, merging accounts, stage changes, processing dates, document upload, case creation and management, and Chatter notifications.
• Support the entire sales process including gathering and organizing the material to assemble and distribute to the customer as instructed by the sales team member or members.
• Assist in the development of PowerPoint presentations for management, training, and customer sales presentations.
• Work with both sales and underwriting in preparing underwriting submissions.
• Work with both sales and implementation in gathering, reviewing, and submitting closing documents to ensure smooth handoff between departments.
• Work with HR to assist in onboarding new Sales team associates.
• Assist, direct, and train new hires on processes and procedures as needed.
• Responsible for providing Sales Coordinator Manager with daily reporting to support roll-up reporting to Executive Team.
• Maintain adequate inventory levels pertaining to marketing literature and office supplies.
• Reporting equipment, badge or offices issues to appropriate department.
• Work with appropriate departments to coordinate scheduling and required equipmentfor trade shows or other sales events.
• Attend sales meetings and communicate operational updates to sales teams.
• Assists in the arrangement and coordination of customer/partner/trainingvisits tothe company headquarters.
• Regular attendance is required for the position.
• Performs other duties as assigned.

Required Skills & Experience

• Minimum of 3-5 years of experience in administrativesales support.
• Outgoing personality with strong interpersonal skills.
• Strong professional communication skills (verbal and written).
• Strong time management skills; ability to prioritize and multitask efficiently.
• Collect and analyze information including the ability to summarize and interpret sales data.
• Must be able to effectivelypresent andcommunicate information tocustomers and employees in a fast-paced environment.
• Able to work collaboratively with other departments in a result drivenandteam-oriented environment.
• Expert proficiency in Microsoft Office applications including Outlook, Word, Excel and PowerPoint.
• Experience with Adobe preferred.
• Experience withSalesforce.com preferred.
• Strong typing skills; 70 wpm with a high degree of accuracy preferred.
• Familiarity with AI-assisted tools (e.g., generative AI, copilots) and a willingness to incorporate them into daily workflows.

Educational and Professional Licensing or Certification Requirements:

• High school degree required, Bachelor’s degree preferred

Health Insurance

Vision Insurance

401(k) Matching

Paid Time Off (PTO)

Paid Holidays

Life Insurance

Short-term Disability

Preferred Skills

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

About CoAd

CoAd helps businesses navigate the complexities of workforce management through a combination of technology, expertise, and human support. Serving more than 17,000 clients nationwide, CoAd delivers payroll, HR, benefits administration, compliance support, workforce technology, and PEO services that help organizations simplify operations, support their employees, and drive growth.

Built on the belief that workforce solutions should be integrated, intuitive, and people-centered, CoAd empowers employers to manage their workforce with greater confidence while adapting to the evolving needs of today’s workplace.

EEO

CoAd is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, national origin, ancestry, citizenship status, age, sex (including pregnancy, childbirth, breast feeding and pregnancy-related medical conditions), gender, gender identity or expression, sexual orientation, marital status, uniform service member and veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.