Sales Coordinator - Order-to-Delivery & Billing

Welch Equipment; Denver (CO); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

STD, LTD, and Life insurance

Accrued Paid Sick Leave and PTO

401(k) match

Job summary

Welch Equipment is seeking a Sales Coordinator to ensure every new equipment purchase meets customer expectations. You will work with Sales Representatives and leadership across the order-to-delivery process, validate documentation, obtain necessary approvals, and maintain up-to-date reporting to meet deadlines.

This role emphasizes strong customer service in a fast-paced environment. The ideal candidate has 3+ years in sales support or a customer service role, proficiency with MS Office, and

Qualifications

• Proficiency with MS Office suite.
• Experience with SAP, Oracle, Vsimple/Monday or other workspace program preferred.
• Must be self-structured with a high level of thoroughness, capable of managing tasks independently and efficiently.
• Ability to multi-task, manage multiple assignments and tasks, and set priorities.
• Demonstrates a strong sense of accountability, and ownership over responsibilities and outcomes.

Responsibilities

• Perform preliminary and periodic checks on orders to ensure completeness and accuracy.
• Process and coordinate orders for Sales Reps, ensuring accuracy and timeliness.
• Create and process purchase orders to vendors.
• Maintain the order management system, ensuring accuracy of booking/billings, commissions, and gross profit.
• Ensure all PO and internal invoice costing is accounted for and accurate prior to customer invoicing.
• Complete accurate customer billing based on order info in management system.
• Collaborate with internal teams to ensure smooth delivery and post-sale support.
• Handle relevant incoming customer billing inquiries and resolve billing-related issues.
• Ensure all documentation in sales orders meet audit requirements.

Skills

MS Office

Tools

SAP

Oracle

Vsimple

Monday

Job description

Welch Equipment is seeking a Sales Coordinator to ensure every new equipment purchase meets customer expectations. You will work with Sales Representatives and leadership across the order-to-delivery process, validate documentation, obtain necessary approvals, and maintain up-to-date reporting to meet deadlines.

This role emphasizes strong customer service in a fast-paced environment. The ideal candidate has 3+ years in sales support or a customer service role, proficiency with MS Office, and