Sales Coordinator

Scholar State College; State College (Centre County); On-site; USD 36,000 - 52,000; Full time

Job summary

Scholar State College is seeking a Sales Administrative Assistant to support the hotel’s sales team by handling administrative tasks, client communication, and day-to-day operations. The role helps maximize efficiency in the sales department and contributes to the hotel's revenue goals.

This position involves preparing contracts, updating client databases, scheduling meetings, and assisting with sales events.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree in business, hospitality, or related field preferred.
• Previous experience in sales support, administrative roles, or hospitality industry preferred.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and CRM or sales software.
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively in a fast-paced environment.
• Customer service-oriented mindset with a professional demeanor.

Responsibilities

• Assist the sales team with administrative duties, including preparing contracts, proposals, and correspondence.
• Maintain and update client databases, sales records, and reports.
• Coordinate and schedule meetings, site visits, and client appointments.
• Manage incoming inquiries, distribute leads, and follow up with clients as needed.
• Prepare and organize sales-related documents such as banquet event orders (BEOs), group resumes, and rooming lists.
• Assist in planning and executing sales events, trade shows, and familiarization (FAM) trips.
• Track and report on sales performance metrics and revenue targets.
• Handle general office duties such as ordering supplies, managing files, and processing invoices.
• Communicate with internal departments to ensure seamless execution of group bookings and events.
• Support marketing initiatives, including social media updates and promotional materials.

Skills

Organizational skills

Multitasking

Communication skills

Customer service

Education

High school diploma or equivalent

Assoc./Bach. in business or hospitality preferred

Tools

Microsoft Office Suite

CRM or sales software

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Category Operations

Description

Job Summary:

The Sales Administrative Assistant provides support to the hotel’s sales team by managing administrative tasks, coordinating client communication, and ensuring smooth day-to-day operations. This role helps maximize efficiency within the sales department and contributes to the hotel's overall revenue goals.

Key Responsibilities:

• Assist the sales team with administrative duties, including preparing contracts, proposals, and correspondence.
• Maintain and update client databases, sales records, and reports.
• Coordinate and schedule meetings, site visits, and client appointments.
• Manage incoming inquiries, distribute leads, and follow up with clients as needed.
• Prepare and organize sales-related documents such as banquet event orders (BEOs), group resumes, and rooming lists.
• Assist in planning and executing sales events, trade shows, and familiarization (FAM) trips.
• Track and report on sales performance metrics and revenue targets.
• Handle general office duties such as ordering supplies, managing files, and processing invoices.
• Communicate with internal departments to ensure seamless execution of group bookings and events.
• Support marketing initiatives, including social media updates and promotional materials.

Qualifications & Skills:

• High school diploma or equivalent required; associate or bachelor’s degree in business, hospitality, or related field preferred.
• Previous experience in sales support, administrative roles, or hospitality industry preferred.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and CRM or sales software.
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively in a fast-paced environment.
• Customer service-oriented mindset with a professional demeanor.

Work Environment:

• Office-based role with occasional interaction in hotel event spaces.
• Some flexibility may be required for evening or weekend events.

Position Requirements

Full-Time/Part-Time Full-Time and/or Part-Time

Shift Days

Number of Openings

Position Sales Admin

Close Date

Number of Openings 1

Req Number OPE-26-00022

Location Scholar State College Manager LLC

About the Organization Scholar Hotels is an organization that believes in an entrepreneurial culture; where work is more than a job, it's a lifestyle. Employees work more as a team than in most companies; and in some cases, we are even like a family.
Some of the traits:
Treat People with Respect
We respect, trust, and provide the necessary base for a vibrant and sustainable corporate culture.
Help Team Members Stay Healthy
Provide excellent health benefits and encourage wellness through vendor discounts and onsite health assistance.
Open Doors to Communication
Create an environment where people can interact with each other, support on another, and recognize each other's effects and achievements. Create positive rewards for positive behavior. Share information so that team members are aware of the direction of the company and are involved in its growth. Offer incentive programs to reward effort and improve quality of life.
Build Camaraderie
Make time for people to get to know each other and the company by holding offsite meetings to build team spirit and discuss where the company is heading. Share business plans, and discuss issues and ideas raised by our strategies.

This position is currently accepting applications.