Sales Coordinator

VDA Inc; Somerville (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Collaborative, creative environment

Opportunities on high-impact projects

Exposure to dynamic teams

Job summary

A leading experiential design agency in Somerville, Massachusetts, is seeking a Sales Coordinator to support sales and business development teams. The role involves coordinating proposals, preparing documents, and managing client communications. The ideal candidate has 1-2 years of sales coordination experience, strong organizational skills, and proficiency in tools like Google Workspace and Microsoft Office. Join the team to work on impactful projects and collaborate with talented professionals in a creative environment.

Qualifications

• 1–2 years of experience in sales coordination, business development, or a related role.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Assist in the development of proposals and presentations.
• Draft detailed Statements of Work (SOWs).
• Maintain and update CRM systems with accurate client interactions.
• Support timely client communication and follow-ups.
• Coordinate client onboarding and facilitate project management transition.
• Help track project milestones and deliverables.
• Collaborate with project management teams to ensure a seamless project handoff, including all required documentation and context.
• Assist in tracking project milestones and deliverables to maintain alignment with client expectations.
• Support cross-functional coordination to ensure efficient workflow and execution.
• Prepare and maintain sales reports, documentation, and performance tracking using Google Sheets and Microsoft Excel.
• Coordinate meetings via Outlook and Zoom, including scheduling, agenda preparation, and capturing notes.
• Create and update branded sales materials using Canva as needed.

Skills

Sales coordination

Organizational skills

Communication skills

Google Workspace

Microsoft Office Suite

Monday Work Management/CRM

Canva

Zoom

Zoom

Cross-functional collaboration

Experiential design experience

Tools

Outlook

Zoom

Canva

Monday Work Management

Job description

VDA is a leading Experiential Event Design Agency specializing in 3D marketing and design for virtual and physical solutions that bring brands to life. We work across Corporate Meetings, Tradeshows, Themed Events, Exhibits, Retail Environments, and Corporate Facilities. Our team thrives on delivering high-impact experiences that engage audiences and elevate brands.

Role Summary

The Sales Coordinator supports the sales and business development teams in driving growth and fostering strong client relationships. This role is responsible for coordinating sales activities, developing Statements of Work (SOWs), preparing proposal materials, and ensuring a seamless transition of projects from the sales pipeline to the project management team. The Sales Coordinator plays a key role in helping secure and deliver projects that bring brands to life through innovative experiences.

Key Responsibilities

• Assist in the development of proposals, presentations, and client-facing materials using Google Workspace and Microsoft Office.
• Draft and compile detailed Statements of Work (SOWs), clearly outlining scope, deliverables, timelines, and assumptions.
• Maintain and update CRM systems with accurate client interactions, opportunity tracking, and project status updates.
• Support timely client communication and follow-ups to ensure a high level of responsiveness and engagement.

Client Coordination

• Partner with internal teams using Monday Work Management/CRM to align on scope, timelines, and budgets.
• Support client onboarding and facilitate a smooth transition from sales to project management.

Project Management Support

• Collaborate with project management teams to ensure a seamless project handoff, including all required documentation and context.
• Assist in tracking project milestones and deliverables to maintain alignment with client expectations.
• Support cross-functional coordination to ensure efficient workflow and execution.

Administrative Support

• Prepare and maintain sales reports, documentation, and performance tracking using Google Sheets and Microsoft Excel.
• Coordinate meetings via Outlook and Zoom, including scheduling, agenda preparation, and capturing notes.
• Create and update branded sales materials using Canva as needed.

Qualifications & Skills

• 1–2 years of experience in sales coordination, business development, or a related role.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace, Microsoft Office Suite, Monday Work Management/CRM, Canva, and Zoom.
• Ability to collaborate effectively across teams in a fast-paced environment.
• Experience in experiential design, events, or a related industry is a plus.

What We Offer

• A collaborative, creative environment within the experiential design industry.
• Opportunities to work on high-impact projects and with leading brands.
• Exposure to dynamic, cross-functional teams and innovative client experiences.

Join Our Team

If you are detail-oriented, proactive, and passionate about supporting sales efforts that drive impactful brand experiences, we encourage you to apply and be part of the VDA team.