Sales Coordinator

Johnson Controls; Milwaukee (WI); On-site; USD 33,000 - 49,000; Full time

Benefits offered by this job

Competitive Starting Pay

Paid Training

Referral Bonuses

Comprehensive Benefits

Medical/Dental/Vision insurance

Health Savings Account (HSA)

Life Insurance

401(k) savings plan with company match

Short-Term and Long-Term Disability

Employee Assistance Program

Wellness Program

Job summary

Johnson Controls is seeking a Sales Coordinator to support local sales by coordinating sales administration, reporting, forecasting, events, and order processing. The role acts as a liaison between Sales, Operations, and Finance to ensure accurate data, timely execution, and a seamless customer experience from PO through job booking.

You will maintain opportunity and activity records, prepare communications, support pipeline and forecasting activities, and help drive process improvements while

Qualifications

• Associate degree or equivalent work experience.
• Experience in sales coordination, sales operations, customer operations, order processing, project administration, or a related support role.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Demonstrated ability to analyze data and communicate effectively.
• Proficiency with Microsoft Excel, Outlook, Word, and Teams.
• Experience working with CRM systems.
• Ability to manage multiple priorities and collaborate effectively across cross-functional teams.
• Strong verbal and written communication skills.
• Preferred Salesforce, SelNav, ERP systems, booking platforms, or reporting tools experience.
• Experience supporting forecasting, pipeline management, business reporting, and operational reviews.
• Experience coordinating customer-facing events, trade shows, or marketing activities.
• Knowledge of contract review, customer setup, project turnover, and order booking processes.
• Experience in HVAC, Controls, Building Solutions, construction, or project-based sales environments.
• Continuous improvement, process management, or standard work experience.

Responsibilities

• Coordinate the customer order process from receipt of customer purchase orders and contracts through Sales-to-Operations turnover and final job booking.
• Maintain visibility of order status, ownership, next actions, blockers, and aging items to support timely progression through the process.
• Ensure required contract reviews, approvals, customer and site setup activities, Salesforce data, SelNav information, and project documentation are complete prior to downstream handoffs.
• Coordinate Sales-to-Operations turnover activities and confirm turnover acceptance before jobs proceed to booking.
• Support booking readiness by issuing required handoff documentation and coordinating resolution of open items, holds, and missing information.
• Escalate aging work items and recurring process issues to appropriate stakeholders.
• Maintain accurate opportunity, account, contact, bid calendar, and sales activity records within designated business systems.
• Prepare sales communications, presentations, meeting materials, and follow-up documentation.
• Support account setup, opportunity management, pipeline activities, and other branch sales processes.
• Respond to routine customer inquiries and route commercial or technical questions to the appropriate resource.
• Compile, validate, and analyze sales, pipeline, forecast, and booking data from approved systems and sources.
• Prepare recurring reports, dashboards, and business summaries to support Sales and Branch leadership.
• Identify data discrepancies, aging items, unusual variances, and opportunities requiring follow-up.
• Coordinate forecasting activities, including data collection, reporting cadence, review meetings, and action tracking.
• Maintain consistency of reporting, data definitions, and version control for recurring business metrics.
• Coordinate customer events, Lunch & Learns, trade shows, branch meetings, and marketing activities.
• Manage invitations, registrations, presenters, facilities, catering, communications, event materials, and vendor coordination.
• Track attendance, event costs, feedback, and post-event follow-up activities.
• Monitor process performance metrics including cycle times, booking timeliness, open-item aging, and process quality.
• Participate in process improvement activities and recommend enhancements to standard work, training materials, reporting, and automation.
• Maintain confidentiality of customer, contract, and company information while adhering to company policies and procedures.

Skills

Sales coordination

CRM systems

Microsoft Excel

Data analysis

Cross-functional collaboration

Verbal and written communication

Education

Associate degree or equivalent

Tools

Salesforce

SelNav

ERP systems

Booking platforms

Reporting tools

Job description

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education. For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward. Visit johnsoncontrols.com for more information and follow @Johnsoncontrols on social platforms.

What we offer

• Competitive Starting Pay
• Paid Training
• Global Advancement Opportunities
• Referral Bonuses
• Comprehensive Benefits
• Medical/Dental/Vision insurance
• Health Savings Account (HSA)
• Life Insurance
• 401(k) savings plan with company match
• Short-Term and Long-Term Disability
• Employee Assistance Program
• Wellness Program
• And More!

What you will do

The sales coordinator supports the local sales organization by coordinating sales administration, business reporting, forecasting activities, customer events, and order processing while helping ensure seamless customer experience from customer purchase order through job booking. This role serves as a key liaison between Sales, Operations, Finance, and supports teams to drive process efficiency, data accuracy, and timely execution of customer commitments.

How you will do it

Customer Order Flow & Booking Coordination

Coordinate the customer order process from receipt of customer purchase orders and contracts through Sales-to-Operations turnover and final job booking.

Maintain visibility of order status, ownership, next actions, blockers, and aging items to support timely progression through the process.

Ensure required contract reviews, approvals, customer and site setup activities, Salesforce data, Selection Navigator (SelNav) information, and project documentation are complete prior to downstream handoffs.

Coordinate Sales-to-Operations turnover activities and confirm turnover acceptance before jobs proceed to booking.

Support booking readiness by issuing required handoff documentation and coordinating resolution of open items, holds, and missing information.

Escalate aging work items and recurring process issues to appropriate stakeholders.

Sales Operations & Administrative Support

Maintain accurate opportunity, account, contact, bid calendar, and sales activity records within designated business systems.

Prepare sales communications, presentations, meeting materials, and follow-up documentation.

Support account setup, opportunity management, pipeline activities, and other branch sales processes.

Respond to routine customer inquiries and route commercial or technical questions to the appropriate resource.

Reporting, Analytics & Forecasting

Compile, validate, and analyze sales, pipeline, forecast, and booking data from approved systems and sources.

Prepare recurring reports, dashboards, and business summaries to support Sales and Branch leadership.

Identify data discrepancies, aging items, unusual variances, and opportunities requiring follow-up.

Coordinate forecasting activities, including data collection, reporting cadence, review meetings, and action tracking.

Maintain consistency of reporting, data definitions, and version control for recurring business metrics.

Event & Marketing Coordination

Coordinate customer events, Lunch & Learns, trade shows, branch meetings, and marketing activities.

Manage invitations, registrations, presenters, facilities, catering, communications, event materials, and vendor coordination.

Track attendance, event costs, feedback, and post-event follow-up activities.

Continuous Improvement

Monitor process performance metrics including cycle times, booking timeliness, open-item aging, and process quality.

Participate in process improvement activities and recommend enhancements to standard work, training materials, reporting, and automation.

Maintain confidentiality of customer, contract, and company information while adhering to company policies and procedures.

What we look for

• Required Associate degree or equivalent work experience.
• Experience in sales coordination, sales operations, customer operations, order processing, project administration, or a related support role.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Demonstrated ability to analyze data and communicate effectively.
• Proficiency with Microsoft Excel, Outlook, Word, and Teams.
• Experience working with CRM systems.
• Ability to manage multiple priorities and collaborate effectively across cross-functional teams.
• Strong verbal and written communication skills.
• Preferred Experience with Salesforce, Selection Navigator (SelNav), ERP systems, booking platforms, or reporting tools.
• Experience supporting forecasting, pipeline management, business reporting, and operational reviews.
• Experience coordinating customer-facing events, trade shows, or marketing activities.
• Knowledge of contract review, customer setup, project turnover, and order booking processes.
• Experience in HVAC, Controls, Building Solutions, construction, or project-based sales environments.
• Continuous improvement, process management, or standard work experience.

HIRING HOURLY RANGE: $23.84 - 35.76 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile.

Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law.

If you are an individual with a disability and you require an accommodation during the application process, please visit here.

Johnson Controls: Enhancing the Intelligence of Buildings

Your buildings have a purpose. They are places for people to live or work. Facilities for learning or healing. Venues for entertainment and shopping. Sites for the specialized storage of tangible goods or mission-critical data. Your buildings have a huge variety of functions; they are central to your mission. This is where Johnson Controls comes in, helping drive the outcomes that matter most. Through a full range of systems and digital solutions, we make your buildings smarter. A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable. Most important, smarter buildings let you focus more intensely on your unique mission. Better for your people. Better for your bottom line. Better for the planet. At Johnson Controls, we’ve been making buildings smarter since 1885, and our capabilities, depth of innovation experience, and global reach have been growing ever since. Today, we offer the world’s largest portfolio of building products, technologies, software, and services; we put that portfolio to work to transform the environments where people live, work, learn and play.