Sales Coordinator

Aperture Hotels; Gulf Breeze, Northern (FL, KY); Hybrid; USD 48,712,000 - 57,308,000; Full time

Benefits offered by this job

Employer Matching 401(k) Retirement

Medical, Dental, and Vision Insurance

Company-Paid Life Insurance

Vacation Pay

Holiday Pay

Management Training

Hilton Hotel Discounts

Professional Development and Growth

Job summary

Aperture Hotels in Gulf Breeze, Florida, is seeking a Sales Coordinator to support the Sales and Marketing efforts for two Hilton-branded hotels. This on-site role focuses on organizing proposals, contracts, and group details while building strong relationships with clients and meeting planners.

The ideal candidate has hotel or hospitality exposure, solid communication and organization, and familiarity with sales processes.

Qualifications

• High school diploma or equivalent required.
• Previous hotel or hospitality work experience required.
• Sales or group sales or event coordination experience preferred.
• Hilton hotel experience preferred; other brands valuable.
• Front Desk / Guest Services / Reservations experience welcomed.
• Sales or business development experience a plus.
• Proficiency with Microsoft Office suite.
• Experience with Delphi FDC, Hilton PEP, OnQ or similar systems a plus.

Responsibilities

• Support group and sales from inquiry through arrival and follow-up.
• Prepare proposals, contracts, group resumes, event orders, presentations and other sales documents.
• Assist with group room blocks, rooming lists, pickup tracking, reservations, special requests, and group arrivals.
• Serve as a professional contact for clients, meeting planners, group contacts, and local business partners.
• Maintain accurate account, group, contract, and sales activity records in Delphi FDC and Hilton systems.
• Prepare sales reports and assist with tracking leads, bookings, group pickup, account production, and sales activities.
• Support prospecting, client follow-up, site tours, local sales efforts, networking, and community partnerships.
• Assist with hotel marketing, promotions, social media content, sales collateral, and accurate online hotel information.
• Communicate upcoming groups, events, VIPs, and special requests with hotel departments to ensure successful execution.
• Provide on-site support for key group arrivals, meetings, client functions, and hotel events as needed.

Skills

Strong communication

Organization

Attention to detail

Follow-through

multitasking

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Delphi FDC

Hilton PEP

OnQ

Job description

Sales Coordinator

Location: Gulf Breeze, Florida
Job Type: Full-Time, On-Site
Schedule: Monday-Friday, 9:00 AM-5:00 PM CST
Pay: $17.00-$20.00 per hour, paid biweekly

About the Role

We are seeking an organized, personable, and motivated Sales Coordinator to support the Sales and Marketing efforts of two Hilton-branded hotels in Gulf Breeze, Florida:

• Hampton Inn & Suites Pensacola/Gulf Breeze
• Home2 Suites by Hilton Gulf Breeze Pensacola Area

This is a dual-property, on-site position with the primary office located at the Hampton Inn & Suites Pensacola/Gulf Breeze.

Our ideal candidate has previous hotel experience and enjoys building relationships, staying organized, and helping turn sales opportunities into great guest and group experiences. Previous hotel sales or Sales Coordinator experience is highly valued, but it is not required. We also welcome hotel professionals from Front Desk, Guest Services, Reservations, or other operations roles who are interested in growing into hotel sales. Prior sales experience in any industry is a plus.

For the right candidate, this is a great opportunity to strengthen existing sales experience or develop new skills with the potential to grow into a future Sales Manager role.

What You'll Do:

• Support group and sales business from initial inquiry through arrival and follow-up.
• Assist with preparing proposals, contracts, group resumes, event orders, presentations, and other sales documents.
• Assist with group room blocks, rooming lists, pickup tracking, reservations, special requests, and group arrivals.
• Serve as a professional point of contact for clients, meeting planners, group contacts, and local business partners.
• Maintain accurate account, group, contract, and sales activity records in Delphi FDC and applicable Hilton systems.
• Prepare sales reports and assist with tracking leads, bookings, group pickup, account production, and sales activities.
• Support prospecting, client follow-up, site tours, local sales efforts, networking, and community partnerships.
• Assist with hotel marketing, promotions, social media content, sales collateral, and maintaining accurate online hotel information.
• Communicate upcoming groups, events, VIPs, and special requests with hotel departments to help ensure successful execution.
• Provide on-site support for key group arrivals, meetings, client functions, and hotel events as needed.

What We're Looking For:

• Previous hotel or hospitality work experience required.
• Previous hotel sales, Sales Coordinator, group sales, or event coordination experience is highly preferred.
• Hilton hotel experience is highly preferred; experience with other major hotel brands is also valuable.
• Front Desk, Guest Services, Reservations, Front Office, or other hotel operations experience is welcomed.
• Previous sales or business development experience in any industry is a plus.
• Strong communication, organization, attention to detail, and follow-through.
• Professional and comfortable communicating with guests, clients, meeting planners, and community partners.
• Ability to manage multiple priorities and work both independently and collaboratively.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with Delphi FDC, Hilton PEP, OnQ, or other hotel systems is a plus.
• High school diploma or equivalent required.

Schedule & Work Location

This is a full-time, on-site position and is not remote.

The typical schedule is Monday-Friday, 9:00 AM-5:00 PM CST, with occasional flexibility needed for group arrivals, meetings, client functions, or hotel events.

The Sales Coordinator's primary office will be located at the Hampton Inn & Suites Pensacola/Gulf Breeze and will report to the Director of Sales, whose primary office is located at the Home2 Suites by Hilton Gulf Breeze Pensacola Area. This position supports both Gulf Breeze hotels, so reliable transportation and the ability to travel between the two properties during the workday is required.

Benefits

• Employer Matching 401(k) Retirement Plan
• Medical, Dental, and Vision Insurance
• Company-Paid Life Insurance
• Vacation Pay
• Holiday Pay
• Management Training
• Hilton Hotel Discounts
• Professional Development and Growth Opportunities

Equal Employment Opportunity

We are an Equal Opportunity Employer and consider qualified applicants for employment without regard to any characteristic protected by applicable federal, state, or local law.