Sales Coordinator

Hitfigure; Austin (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Hitfigure, LLC is seeking a Sales Coordinator to support the sales team from our Austin, TX office. You will manage client interactions, process orders, and ensure smooth cross-department communication to drive customer satisfaction.

The role demands strong organizational skills, attention to detail, and a customer-focused mindset. On-site work with collaboration across marketing, finance, and logistics is essential for successful sales execution.

Qualifications

• Must have 1–3 years of experience in sales support, customer service, or related field.
• Excellent written and verbal communication with internal and external stakeholders.
• Strong time-management skills and ability to prioritize multiple tasks under tight deadlines.
• Negotiation experience to address client concerns and secure agreements.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Detail-oriented with strong record-keeping and data entry accuracy.

Responsibilities

• Act as the primary point of contact for incoming customer inquiries and maintain high-quality service.
• Prepare and distribute sales proposals, contracts, and follow-up documentation.
• Coordinate order processing, track delivery status, and resolve any issues that arise.
• Schedule meetings, demos, and product presentations for the sales team.
• Maintain accurate sales records and update the CRM system daily.
• Assist with the preparation of sales reports and performance metrics.
• Collaborate with marketing, finance, and logistics to ensure seamless execution of sales initiatives.

Skills

Communication

Time management

Negotiation

Attention to detail

Data entry

Tools

Word

Excel

PowerPoint

Outlook

Job description

About the role

The Sales Coordinator supports the sales team by managing client interactions, processing orders, and ensuring smooth communication across departments. This on‑site position requires strong organizational skills and a customer‑focused mindset.

Key responsibilities

• Act as the primary point of contact for incoming customer inquiries and maintain high‑quality service.
• Prepare and distribute sales proposals, contracts, and follow‑up documentation.
• Coordinate order processing, track delivery status, and resolve any issues that arise.
• Schedule meetings, demos, and product presentations for the sales team.
• Maintain accurate sales records and update the CRM system daily.
• Assist with the preparation of sales reports and performance metrics.
• Collaborate with marketing, finance, and logistics to ensure seamless execution of sales initiatives.

Required qualifications

• 1–3 years of experience in sales support, customer service, or a related field.
• Proven ability to communicate clearly and persuasively with internal and external stakeholders.
• Strong time‑management skills and the ability to prioritize multiple tasks under tight deadlines.
• Negotiation experience to address client concerns and secure agreements.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Detail‑oriented with excellent record‑keeping and data entry accuracy.

Nice to have

• Experience with CRM platforms such as Salesforce or HubSpot.
• Knowledge of basic sales analytics and reporting tools.
• Familiarity with the industry’s product line or market trends.
• Additional language proficiency.