Sales Coordinator

Clayton; Athens (TX); On-site; USD 42,000 - 55,000; Full time

Job summary

Clayton is seeking a Sales Coordinator to support Customer Success Managers and the Business Development Manager. The role involves quoting homes, converting quotes to orders, and organizing commitments and deadlines within the Home Building Facility.

The position requires coordinating with production, engineering, and purchasing to manage prints, serial numbers, and change orders, while maintaining schedules, invoices, and data across systems.

Responsibilities

• Quote homes via phone and email, convert quotes to orders, cancel orders as needed.
• Complete vinyl releases / AC / SC forms.
• Prepare orders for release to production with print signoffs and final confirmations.
• Assign serial numbers to orders and complete production change orders as needed.
• Collaborate with engineering to complete prints.
• Attend order read meetings with production and produce / release change orders to production.
• Update backlog by estimating offline dates, production schedules, and shipping schedules as necessary.
• Log orders in the facility SharePoint site.
• Keep retailer database updated regularly.
• Complete option usage reports.
• Floor homes on independent retail partner orders and verify funds on community orders.
• Set up new models by adding the standard features and options available to the models.
• Create new options by working with purchasing on pricing, material relief, and assigning the options to the models.
• 45L and Energy Star reporting.
• Shipping, as needed by dispatch.
• Calculating and inputting freight, create YTD volume list.
• Invoice homes by sending MCO and invoice to appropriate financial institution.
• Created data plates and month-end reporting.
• Collaborate and communicate with other facilities regarding production schedules, act as a backup for other facilities as necessary
• Review weekly parts and A/R reports

Job description

Clayton is a leading single-family, values-driven home builder dedicated to attainable housing, sustainable practices and creating a world-class experience for customers and team members. Our company portfolio includes a broad offering of attainable housing, and as a vertically integrated home builder, we are uniquely positioned to serve customers through every stage of the homeownership journey – building, selling, financing, and insuring homes. From entry-level to more experienced positions, we're actively recruiting individuals who are passionate, positive, and eager to learn. We then equip you for success, whether you're in the office, in the field, or on the floor. As a member of our team you'll enjoy excellent benefits, opportunities for growth, and an encouraging culture that supports work / life balance.

Position Summary

Sales Coordinators serve as a valuable resource to both Customer Success Managers and Business Development Manager within the Home Building Facility. Sales Coordinators continuously assist in solving dealer issues, clarifying / completing sales orders, and organizing commitments and deadlines.

Duties / Responsibilities

• Quoting homes via phone calls and through email, converting those quotes to orders, cancel orders as needed
• Completing vinyl releases / AC / SC forms
• Completing weekly scorecards
• Prepare orders for release to production (print signoffs and final confirmations)
• Assign serial numbers to orders and complete production change orders as needed
• Collaborate with engineering to complete prints
• Attend order read meetings with production and produce / release change orders to production
• Update backlog by estimating offline dates, production schedules, and shipping schedules as necessary
• Log orders in the facility SharePoint site
• Keep retailer database updated regularly
• Complete option usage reports
• Floor homes on independent retail partner orders and verify funds on community orders
• Set up new models by adding the standard features and options available to the models
• Create new options by working with purchasing on pricing, material relief, and assigning the options to the models
• 45L and Energy Star reporting
• Shipping, as needed by dispatch
• Calculating and inputting freight, create YTD volume list
• Invoice homes by sending MCO and invoice to appropriate financial institution
• Created data plates and month-end reporting
• Collaborate and communicate with other facilities regarding production schedules, act as a backup for other facilities as necessary
• Review weekly parts and A/R reports