Sales Audit Specialist

Martin Marietta; Carmel (IN); On-site; USD 52,000 - 64,000; Full time

Job summary

Martin Marietta is seeking a Sales Audit Specialist to manage account inquiries, billing issues, and daily financial reporting. The role includes processing invoice adjustments, MRAs, and donations, along with conducting weekly cash detail reviews and resolving variances with locations.

The position requires attention to detail, ability to handle confidential information, and strong communication skills. Collaboration with credit and finance teams is essential.

Qualifications

• High school diploma or GED required.
• 1+ year related experience preferred.
• Strong attention to detail and data accuracy.
• Ability to handle confidential information discreetly.

Responsibilities

• Respond to customer inquiries regarding account details, invoices, tickets, statements, and billing issues.
• Run and clear daily sales exceptions; release tickets for billing.
• Generate and review various daily reports.
• Process invoice corrections and offline credits (MRAs).
• Manage donation accounts: secure approvals, enter parent orders, submit MRAs, and perform month-end cleanup.
• Conduct weekly cash detail reviews and resolve discrepancies with locations.
• Investigate and resolve cash/credit account variances.
• Submit account clearings via ServiceNow.
• Maintain and monitor tax-exempt records and ensure proper exemption handling by area.

Skills

Data Entry

Time Management

Problem solving

Detail oriented

Communication Skills

Confidentiality

Education

High school diploma or GED

Job description

Sales Audit Specialist – Key Responsibilities

• Respond to customer inquiries regarding account details, invoices, tickets, statements, and billing issues.
• Run and clear daily sales exceptions; release tickets for billing.
• Generate and review various daily reports.
• Process invoice corrections and offline credits (MRAs).
• Manage donation accounts: secure approvals, enter parent orders, submit MRAs, and perform month-end cleanup.
• Conduct weekly cash detail reviews and resolve discrepancies with locations.
• Investigate and resolve cash/credit account variances.
• Submit account clearings via ServiceNow.
• Maintain and monitor tax-exempt records and ensure proper exemption handling by area.

Sales Audit Specialist – Key Responsibilities

• Respond to customer inquiries regarding account details, invoices, tickets, statements, and billing issues.
• Run and clear daily sales exceptions; release tickets for billing.
• Generate and review various daily reports.
• Process invoice corrections and offline credits (MRAs).
• Manage donation accounts: secure approvals, enter parent orders, submit MRAs, and perform month-end cleanup.
• Conduct weekly cash detail reviews and resolve discrepancies with locations.
• Investigate and resolve cash/credit account variances.
• Submit account clearings via ServiceNow.
• Maintain and monitor tax-exempt records and ensure proper exemption handling by area.

General Duties

• Respond to customer inquiries regarding account details, invoices, tickets, statements, and billing issues.
• Run and clear daily sales exceptions; release tickets for billing.
• Generate and review various daily reports.
• Process invoice corrections and offline credits (MRAs).
• Manage donation accounts: secure approvals, enter parent orders, submit MRAs, and perform month-end cleanup.
• Conduct weekly cash detail reviews and resolve discrepancies with locations.
• Investigate and resolve cash/credit account variances.
• Submit account clearings via ServiceNow.
• Maintain and monitor tax-exempt records and ensure proper exemption handling by area.

Credit Department Support

• Facilitate credit adjustments by gathering information, securing sales approval, processing adjustments, and communicating corrections to customers.
• Coordinate with the credit department and sales to resolve discrepancies and process approved adjustments.

Sales & Plant Support

• Process ticket changes submitted by sales or plant locations.
• Collaborate with sales to resolve exceptions.
• Support plants with haul reports and rate inquiries.
• Assist Office Managers with stockpile variance resolution during month-end.
• Submit product requests as needed.
• Monitor exempt orders and ensure valid certificates are on file.
• Provide guidance on handling returned loads, out-of-spec materials, and other operational issues.

Finance Collaboration

• Assist with internal self-audits and external audits.
• Support month-end close activities.
• Maintain records in compliance with Record Retention and MM policies.

District-Specific Responsibilities (if No Office Manager Is Present)

• Order and manage office supplies.
• Coordinate office lunches as needed.
• Reconcile PCard transactions monthly.
• Handle district-specific billing items (e.g., rail, barge, ship, transfers).

Minimum Education And Experience

• High school diploma, GED, or equivalent experience
• 1+ year related experience

Knowledge, Skills, And Abilities

• Data Entry
• Time Management
• Problem solving
• Detail orientated
• Communication Skills
• Confidentiality