Sales Audit Specialist

00002 Martin Marietta Materials, Inc.; Indiana; On-site; USD 40,000 - 60,000; Full time

Job summary

Martin Marietta Materials, Inc. in Indiana seeks a detail-oriented Billing and Finance Support professional.

You will respond to customer inquiries about accounts, invoices, tickets, statements, and billing, and you will run daily reports, process invoice corrections, and support month-end close activities. This role collaborates with sales, plant locations, and the credit department to resolve discrepancies, manage donations and exemptions, and ensure accurate record keeping.

Qualifications

• High school diploma, GED, or equivalent experience; 1+ year related experience.
• Attention to detail and strong data entry skills.
• Effective time management and communication abilities.

Responsibilities

• Respond to customer inquiries about accounts, invoices, and billing.
• Process ticket changes and support plant rate inquiries.
• Assist with month-end close, audits, and record keeping.
• Maintain tax-exempt records and donation accounts.
• Coordinate with credit and sales to resolve discrepancies.
• Submit account clearings via ServiceNow.

Skills

Data Entry

Time Management

Problem solving

Detail orientated

Communication Skills

Education

High school diploma, GED, or equivalent experience

Job description

General Duties

• Respond to customer inquiries regarding account details, invoices, tickets, statements, and billing issues.
• Run and clear daily sales exceptions; release tickets for billing.
• Generate and review various daily reports.
• Process invoice corrections and offline credits (MRAs).
• Manage donation accounts: secure approvals, enter parent orders, submit MRAs, and perform month-end cleanup.
• Conduct weekly cash detail reviews and resolve discrepancies with locations.
• Investigate and resolve cash/credit account variances.
• Submit account clearings via ServiceNow.
• Maintain and monitor tax-exempt records and ensure proper exemption handling by area.

Credit Department Support

• Facilitate credit adjustments by gathering information, securing sales approval, processing adjustments, and communicating corrections to customers.
• Coordinate with the credit department and sales to resolve discrepancies and process approved adjustments.

Sales & Plant Support

• Process ticket changes submitted by sales or plant locations.
• Collaborate with sales to resolve exceptions.
• Support plants with haul reports and rate inquiries.
• Assist Office Managers with stockpile variance resolution during month-end.
• Submit product requests as needed.
• Monitor exempt orders and ensure valid certificates are on file.
• Provide guidance on handling returned loads, out-of-spec materials, and other operational issues.

Finance Collaboration

• Assist with internal self-audits and external audits.
• Support month-end close activities.
• Maintain records in compliance with Record Retention and MM policies.

District-Specific Responsibilities (if no Office Manager is present)

• Order and manage office supplies.
• Coordinate office lunches as needed.
• Reconcile PCard transactions monthly.
• Handle district-specific billing items (e.g., rail, barge, ship, transfers).

Minimum Education and Experience

• High school diploma, GED, or equivalent experience 1+ year related experience

Knowledge, Skills, and Abilities

• Data Entry
• Time Management
• Problem solving
• Detail orientated
• Communication Skills

Confidentiality

Confidentiality

Every member of our ONE Martin Marietta team is driven by our shared values of safety, integrity, excellence, community and stewardship. We are a member of the S&P 500 Index and a leading supplier of aggregates and heavy building materials. Through a network of operations spanning 29 states, Canada and the Bahamas, our teammates supply the foundational resources on which our communities thrive and grow. Our Specialties business provides high-purity magnesia and dolomitic lime products used worldwide in environmental, industrial, agricultural and specialty applications. In a world that's focused on the power of many, we believe in the power of ONE – the magic of bringing together our unique perspectives, experiences and talents to evolve a shared vision and future. Our backgrounds may vary, but our voices come together in support of the same goals. We want to build legacies for ourselves and our loved ones, strengthen our communities and safely and responsibly engage in work we know will make a difference.