Sales Assistant

VisitNorfolk; Norfolk, Northern (VA, KY); Hybrid; USD 40,000 - 45,000; Full time

Benefits offered by this job

Health, dental & vision plans

401(k) with company matching

Flexible Spending Account

Voluntary benefits

Hybrid work options

Paid parking

Job summary

VisitNorfolk is seeking an Administrative Assistant to provide primary support to the Sales Managers. The role involves scheduling, correspondence, travel planning and budget monitoring to keep the department efficient.

Requirements include strong Excel/Word abilities, the capacity to learn Canva, Adobe, and Simpleview, and excellent communication and organizational skills in a fast-paced environment.

Qualifications

• Excellent knowledge of office software including Excel and Word; able to create reports and graphs.
• Ability to learn industry software such as Canva, Adobe, and Simpleview.
• Strong written and verbal communication, proofreading and attention to detail.
• Ability to collaborate remotely with managers via email and phone.

Responsibilities

• Performs general secretarial functions and assists Sales Manager(s) in day-to-day operations.
• Manages daily correspondence, meeting planning and travel arrangements for Managers.
• Monitors department budget: invoices, check requests, purchase orders, expenditures and monthly updates.
• Maintains Sales Department merchandise, estimates, orders, inventory and requests.
• Maintains organized paper and electronic files for the department.

Skills

Excel

Word

Canva

Adobe

Simpleview

Attention to detail

Time management

Communication

Tools

Excel

Word

Canva

Adobe

Simpleview

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

1 Attachments

17 days ago Requisition ID: 1029

Salary Range: $40,000.00 To $45,000.00 Annually

Position Summary: VisitNorfolk is looking for a proactive, self-motivated, well organized and detail-oriented Administrative Assistant to provide principal support to assigned Sales Managers.

Responsibilities include:

• Performs general secretarial functions and assists Sales Manager(s) in day-to-day operations of the department.
• Handles daily correspondence, meeting planning and travel arrangements for Manager(s). Prioritizes and distributes all incoming correspondence, faxes and general mail for Manager(s).
• Monitors all aspects of the department budget, including preparation of invoices, check requests and purchase orders, verification of expenditures against line items, adjusting of accounts and updating Manager(s) on a monthly basis.
• Maintains VisitNorfolk Sales Department merchandise including, estimates, orders, inventory and requests.
• Maintains organized file system (paper and electronic) for department, including accounting records.

Qualifications:

• Excellent knowledge and functionality in use of office computer software including Excel and Word; Ability to create reports, graphs, etc.; Ability to quickly learn industry related computer software such as Canva, Adobe, and Simpleview.
• Ability to work with managers long distance via email and phone on a regular basis.
• Work requires high degree of accuracy, good judgment, excellent oral, proofreading, written communication skills and strong attention to details.
• Good organizational skills and ability to multi-task; Ability to meet deadlines; Ability to work in a fast pace environment.

About us:VisitNorfolkis a non-profit that positively promotes the City of Norfolk’s unique experiences and expansive amenities to residents and visitors as the best city of its kind to start, study, and stay.

Benefits of working at VisitNorfolk

• Comprehensive Health, Dental, and Vision plans
• 401(k) retirement plan with company matching
• Flexible Spending Account options
• Voluntary Benefits options

In addition to our optional benefits, all full-time employees enjoy:

• Generous PTO banks (starting with 23 days earned in the 1 st year), 14 paid holidays, and flexible scheduling options all lend to a work/life balance
• Company paid-for for training opportunities and certifications
• Hybrid work options
• Paid parking
• Company sponsored short-term, long-term, and life insurance
• Engaging company events such as team building activities, annual family Tides game, end of year celebration, and quarterly Adopt a Spot cleanups
• Numerous opportunities to explore and enjoy all that Norfolk has to offer!