Sales Assistant

VSEEN; New York (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid time off

Benefits

Job summary

VSEEN is seeking a proactive Sales Assistant to support Account Executives by coordinating projects, preparing proposals, and communicating with clients and vendors from quote to delivery. The role requires top-tier organization and a positive, solution-focused attitude within a fast-paced environment.

Ideal candidates will have 2+ years in sales support or related fields, excellent communication skills, and proficiency with Microsoft Office and CRM systems like Zoho and Apollo.

Qualifications

• 2+ years in sales support or related field.
• Excellent written and verbal communication.
• Strong organizational and multitasking abilities.

Responsibilities

• Support the sales team with quotes, proposals, presentations, and order processing.
• Communicate with clients regarding order status, artwork approvals, production timelines, and delivery schedules.
• Coordinate with internal creative, production, purchasing, and logistics teams to ensure successful project execution.
• Assist in sourcing promotional products, print materials, branded merchandise, signage, and packaging.
• Prepare client presentations, samples, and marketing materials.
• Follow up on outstanding quotes and customer requests.
• Help manage customer web-to-print portals and recurring ordering programs.
• Assist Account Executives with day-to-day administrative and project support.

Skills

Communication

Organization

Multitasking

Prioritization

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Zoho

Apollo

Job description

VSEEN is a full-service Marketing Production Company, specializing in creative design, print production, promotional products, branded apparel, signage, installation, fulfillment, and web-to-print solutions. We partner with leading brands to deliver innovative marketing and retail solutions from concept through execution.

We're looking for a highly organized, energetic, and customer-focused Sales Assistant to support our growing sales team. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys building relationships, and wants to grow within a dynamic company.

Position Summary

The Sales Assistant plays a key role in supporting our Account Executives by coordinating projects, preparing proposals, communicating with clients and vendors, and ensuring projects move efficiently from quote to delivery. This position requires exceptional organization, attention to detail, and a positive, solutions-oriented attitude.

Responsibilities

• Support the sales team with quotes, proposals, presentations, and order processing.
• Communicate with clients regarding order status, artwork approvals, production timelines, and delivery schedules.
• Coordinate with internal creative, production, purchasing, and logistics teams to ensure successful project execution.
• Assist in sourcing promotional products, print materials, branded merchandise, signage, and packaging.
• Prepare client presentations, samples, and marketing materials.
• Follow up on outstanding quotes and customer requests.
• Help manage customer web-to-print portals and recurring ordering programs.
• Assist Account Executives with day-to-day administrative and project support.

Qualifications

• 2+ years of experience in sales support, customer service, account management, or a related field preferred.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to prioritize multiple projects and meet deadlines.
• Proficiency with Microsoft Office (Outlook, Excel, Word, and PowerPoint).
• Experience with CRM systems, Zoho and Apollo
• Experience in print, promotional products, marketing, packaging, or branding is preferred but not required.
• Positive attitude with a willingness to learn and grow.

Why Join VSEEN?

• Opportunity for career growth within a rapidly expanding company.
• Collaborative and supportive team environment.
• Exposure to exciting national brands and creative marketing projects.
• Diverse work across print, branded merchandise, packaging, signage, and digital ordering solutions.
• Competitive compensation based on experience.
• Paid time off and company benefits.

If you're organized, motivated, and passionate about delivering exceptional customer experiences, we'd love to hear from you.