Project Operations Assistant

Creative Marketing Concepts; West Sacramento (CA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

End-of-year bonus

15 days PTO per year

Health, dental, vision insurance

401k with 3-4% match

ESOP (employee ownership)

Job summary

CreativeMC, located in San Francisco, CA, is seeking a proactive Sales Assistant to join our team in the Financial District. You will create quotes and POs, track shipping and fulfillment, and support two Brand Stylists while building relationships with hundreds of vendor partners.

The best candidate will have strong organizational skills, project management experience, a business mindset, and a drive to win. Equal opportunity employer.

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• 2 years in an administrative role requiring high-level computer skills.
• 2+ years in internal and external customer service.
• Fast-paced project management experience with strong organizational skills.
• Solid numerical and analytical thinking; strategic mindset.
• Excellent verbal and written communication skills; personable.

Responsibilities

• Serves as point of contact on assigned projects; performs a variety of tasks.
• Under Brand Stylist direction, prepares purchase orders and product information for clients.
• Manages product production cycle; tracks vendor receipt, production dates, shipping timelines and proofs.
• Enters ongoing transaction data using Salesforce; maintains quote documentation.
• Responds to client project inquiries and communicates delays to Brand Stylists and management.
• Interacts with sales, finance, and warehouse teams; supports broader business needs.

Skills

CRM software

Salesforce

MS Office

Google Workspace

Slack

Canva

LinkedIn

Customer service

Project management

Analytical thinking

Education

Bachelor's degree preferred or equivalent experience

Tools

Salesforce

MS Office Suite

Google Suite

Canva

Job description

Job Description

Job Description

CreativeMC (www.creativemc.com) ** ****** is San Francisco's largest promotional product firm. Our client base includes: Meta, Google, Cisco, Grammerly, and more. CreativeMC partners with our clients to promote their business through stylized, branded products. In this role, you would work in our Financial District, San Francisco office.

As an employee stock-ownership company, we develop and promote talent from within whenever possible. We are looking to hire a pro-active, highly organized Sales Assistant e who may be placed on a career path with high earning potential. We invest in your training to ensure you learn how to research, develop, and help design products. You create quotes and POs, track the shipping and monitor the gift fulfillment logistics and ensure the client loves the finished product. As you support two Brand Stylists, you will eventually obtain knowledge while establishing relationships with hundreds of our vendors who are our key creative partners.

The best candidates possess all the characteristics needed for success at CreativeMC including high-level organizational skills, project management aptitude, business savviness, relationship building skills, flexibility, positivity, creativity, and keenly honed common sense. Most importantly, you must be driven to win.

YOUR REWARD:

• _ ** **Compensation:****_ $26 - $28 per hour DOE, eligible for overtime pay and an end-of-year bonus.
• _ ** **Excellent Benefits:****_ 15 days annually accrued PTO, 10 paid holidays, medical, dental, vision insurance, 401k with 3-4% match
• _ ** ESOP**_ _ ___ (Employee-owned business), you will become eligible to receive annual shares of company stocks.
• _ ** **Pay for your Commute:****_ Working in the office 4 days a week and one remote day includes payment for public transportation.

_ ** **We have a vibrant, diverse and supportive culture and are looking for the right person to join our team. We enjoy a fun work culture with many spontaneous and planned events and celebrations.****_

RESPONSIBILITIES:

Sales and Project Management Assistance

• Serves as the point of contact on assigned projects, performs a variety of highly-skilled tasks
• Under the direction of a Brand Stylist, prepares purchase orders, contracts and product information for clients
• Assists with managing product production cycle; tracking vendor receipt of product, confirming production dates with vendors, shipping timelines, review of proofs with Brand Stylist; heads off potential problems with effective tracking and communications
• Enters ongoing transaction data using Salesforce
• Maintains all quote documentation with accurate pricing and configurations
• Responds to inquiries about client projects
• Reports any delays to Brand Stylists and/or managing director
• Interacts and communicates with individuals at all levels: sales, finance, warehouse
• Supports management in other facets of the business
• Remains up to date about design trends

COMPETENCIES / REQUIREMENTS:

• You must be able to work daily in our San Francisco office
• Bachelor’s degree preferred or equivalent experience
• Creative eye, with an interest in design, style and trends
• A minimum of 2 years working in an administrative role requiring high level computer skills including intermediate CRM software skills. (MS Office Suite, Google Suite, Slack, Salesforce, Slack, Canva, LinkedIn, and more)
• Basic experience in social media
• 2 or more years’ experience in internal and external customer service
• Fast paced project management experience with honed organizational skills
• Solid acumen with numbers and an analytical and strategic thinker
• Personable and responsive, with exceptional verbal and written communication skills
• Creative and persistent problem solver

We are an Equal Opportunity Employer