Sales and Catering Coordinator

Hilton Garden Inn Austin University Capitol District; Austin (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Hilton Garden Inn Austin University Capitol District seeks a Sales and Catering Coordinator to handle administrative support for the sales and catering team, ensuring timely and accurate service to internal departments and external customers.

You will manage correspondence, contracts, room reservations, and event details, liaising with departments to communicate information for upcoming events, and assisting with guest inquiries while maintaining file accuracy.

Qualifications

• High School diploma or Bachelor's Degree preferred, but not required.
• Previous hotel sales or catering experience preferred, but not required.

Responsibilities

• Promptly answer telephone calls and communicate relevant account information to managers and departments.
• Type and process correspondence, proposals, banquet event orders and contracts as directed by management.
• Distribute memos, contracts, resumes, room requests, amenities and other communication as it relates to sales and catering to relevant departments.
• Act as a liaison between Sales/Catering Directors and Managers and other departments to properly communicate information needed for upcoming events including distribution of BEO's, resumes and changes.
• Politely and professionally converse with clients and respond to all inquiries.
• Coordinate as appropriate with other departments to ensure seamless delivery of service and guest satisfaction.
• Maintain filing and retaining necessary copies of contracts and correspondence in accordance with established standards.
• File and organize copies of contracts and correspondence ensuring records are up to date.
• Reserve and confirm rooms, meeting space, and banquet space when necessary.
• Perform other duties as requested by management.

Job description

Opportunity: Sales and Catering Coordinator

Performs administrative functions in support of property sales and catering team in an effort to provide timely and accurate service to internal departments and external customers.

Potential Career Path

Sales, Catering or Conference Services Manager - Director of Catering or Director of Sales

Essential Job Functions

• Promptly answer telephone calls and communicate relevant account information to managers and departments.
• Type and process correspondence, proposals, banquet event orders and contracts as directed by management.
• Distribute memos, contracts, resumes, room requests, amenities and other communication as it relates to sales and catering to relevant departments.
• Act as a liaison between Sales/Catering Directors and Managers and other departments to properly communicate information needed for upcoming events including distribution of BEO's, resumes and changes.
• Politely and professionally converse with clients and respond to all inquiries.
• Coordinate as appropriate with other departments to ensure seamless delivery of service and guest satisfaction.
• Maintain filing and retaining necessary copies of contracts and correspondence in accordance with established standards.
• File and organize copies of contracts and correspondence ensuring records are up to date.
• Reserve and confirm rooms, meeting space, and banquet space when necessary.
• Perform other duties as requested by management.

Position Requirements

• High School diploma or Bachelor's Degree preferred, but not required.
• Previous hotel sales or catering experience preferred, but not required.

Work Environment and Context

• Work schedule varies and may include occasionally working on holidays, evenings on weekends.
• Required to sit for extended periods, lift up to 10 pounds, bend, reach, use hands and fingers to operate keyboard.

People Are Our Capability - Hearts That Serve - Only Excellence - Stay Nimble - Own It