Sales Administrator

Leavitt Industrial Group; Surrey (ND); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

RRSP matching

Medical health care plan for you and _

Job summary

Leavitt Machinery is seeking a Sales Administrator in Surrey, British Columbia. You will work with the Aftermarket Sales team to process orders, manage ERP/SoftBase workflows and maintain CRM data. The role emphasizes customer service, accurate record keeping and cross‑functional coordination with vendors and warehouse staff.

The base salary is $50,000 annually and the position is onsite. They offer competitive benefits, RRSP matching and professional development opportunities.

Qualifications

• Experience as Sales Administrator, Sales Coordinator or similar preferred.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent customer service and communication skills.
• Highly organized with strong attention to detail.

Responsibilities

• Provide administrative support to the Aftermarket Sales team, ensuring smooth order processing and customer satisfaction.
• Manage sales and purchase orders in ERP and SoftBase systems, including creation, review, receiving and follow up.
• Communicate with vendors and internal stakeholders to resolve inquiries, backorder issues and shipping concerns.
• Maintain accurate customer records and CRM data.
• Process customer returns and core returns with documentation and coordination with warehouse and vendors.
• Assist with Accounts Receivable and Accounts Payable tasks, including credit/rebill processes and invoice settlements.
• Support daily sales tracking, order status updates and vendor coordination for pricing and availability.
• Provide support for Sales Representatives and other administrators as needed.
• Facilitate vendor setups and part number requests to ensure timely parts purchasing and inventory management.
• Help coordinate receipt of orders and associated freight charges.

Skills

Microsoft Office

Customer service

Communication skills

Highly organized

Job description

Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America with an entrepreneurial spirit mission‑driven approach and customer focused mindset. Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work.

The Opportunity

Leavitt Machinery is looking for an organized and motivated Sales Administrator to join our team in Surrey, British Columbia. As the Sales Administrator you will work closely with our Territory Sales Representatives and Managers throughout the sales process to ensure our customers receive exceptional service.

Essential Duties & Responsibilities

• Provide administrative support to the Aftermarket Sales team ensuring smooth order processing and customer satisfaction.
• Manage sales and purchase orders within our ERP and SoftBase systems, including creation, review, receiving and follow up.
• Communicate with vendors and internal stakeholders to resolve customer inquiries, backorder issues and shipping concerns.
• Maintain accurate customer records and CRM data.
• Process customer returns and core returns, ensuring accurate documentation and coordination with the warehouse and vendors.
• Assist with Accounts Receivable and Accounts Payable tasks, including credit/rebill processes and invoice settlements.
• Support the team with daily sales tracking, order status updates and vendor coordination for product pricing and availability.
• Provide support for Sales Representatives and other administrators as needed.
• Facilitate vendor setups and part number requests to ensure timely parts purchasing and inventory management.
• Help coordinate the receipt of orders and handle related freight charges.

Required Skills & Qualifications

• Previous work experience as a Sales Administrator, Sales Coordinator or comparable is preferred.
• Strong computer skills and working knowledge of Microsoft Office Suite.
• Excellent customer service skills.
• Strong verbal and written communication skills.
• Highly organized with good attention to detail.

Benefits & Perks

• Competitive compensation and flexible benefits coverage for all eligible employees.
• Employer matching RRSP plan.
• Company paid medical health care plan for you and your dependents.
• Dental plan, vision plan and prescription drug coverage.
• Annual health care spending account.
• Life insurance, disability insurance and travel insurance 100% employer paid.
• Sick leave plan 100% employer paid.
• Employee assistance programs.
• RRSP matching.
• Ongoing professional development opportunities.
• Annual performance related bonus.

The base salary for this role is $50,000 annually. This is an onsite role based in Surrey, British Columbia.

Leavitt Machinery would like to thank all applicants for their interest; however only qualified applicants will be contacted by Talent Acquisition for an interview.

We are an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity or any other characteristic protected by law. LeavittMachinery