Sales Administrator

Ubeo, Llc; Owings Mills (MD); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision plans

Generous Health Reimbursement Account

Flexible Spending and Health Savings Account options

401(K) Plan with match

Generous vacation, holiday, and sick leave programs

Job summary

Ubeo, Llc is seeking a Sales Administrator in Owings Mills, MD, to provide essential administrative support to the sales team. The ideal candidate will handle order packets, liaise between sales and back office teams, and ensure smooth communication with customers and vendors.

The role requires attention to detail, strong communication skills, and proficiency in MS Office. Benefits include comprehensive healthcare options, a 401(K) Plan with match, and generous vacation time, promoting a balanced work-life.

Responsibilities

• Provide administrative support to the sales team.
• Review order packets and scan documents into workflow.
• Generate orders and paperwork for equipment pickup.

Skills

Attention to detail

Strong communication skills

Proficiency in MS Office products

Ability to multitask

Ability to work in fast-paced environment

Education

HS Diploma or GED

Tools

E-Automate

ECM/Workflow software

Job description

Department: Administration

Reports To: Sales Administration Manager

FLSA Status: Full Time / Hourly

Purpose

The position is responsible for providing administrative support to the Sales team.

Responsibilities

The Sales Administrator provides administrative support to the sales team, reviews order packets, scans/indexes required documents into workflow and performs other clerical functions.

• Provides administrative and clerical support to sales professionals
• Liaison between sales teams and back office teams
• Ensures clean order packets are being submitted
• Generate "orders" and paperwork for picking up and relocating equipment at customer sites
• Obtain buyouts and credit approvals as requested from sales team
• Communicate with Order Processors regarding the status of open sales orders
• Help with open house events and product shows
• Other duties as assigned

Supervision

Supervised

Contacts

Internal: Exempt, Non-Exempt

External: Current Customers, Vendors

Job Related Dimensions

• Strong attention to detail
• Strong communication skills – both verbal and written
• Proficiency in MS Office products (Excel, Word, MS Outlook)
• Proficiency in E-Automate or other similar ERP system
• Proficiency with ECM/Workflow software
• Ability to multitask
• Ability to work in fast paced environment with time sensitive deadlines

Qualifications

• HS Diploma or GED

Physical Demands & Work Environment

• Ability to sit at a desk for prolonged periods of time
• Ability to talk on the phone and work with various computer tools and applications
• Ability to type and compose written communication in various forms
• Ability to lift 20+lbs on occasion
• Ability to work in fast paced environment

Benefits

• Choice of medical, dental and vision plans that provide our employees and their families with high-quality healthcare, including orthodontia for both adults and child(ren)
• Generous Company Paid Health Reimbursement Account Options to defray deductible expenses
• Company paid life and accidental death and dismemberment insurance for you, your spouse and child(ren)
• Flexible Spending and Health Savings Account Options - Set aside pre-tax dollars to cover out-of-pocket expenses related to health or dependent care
• Voluntary coverages at low group rates including Aflac Insurance - In the event of death or disability, you can help protect your family against the loss of income with various types of insurance
• Pet Insurance, breathe easy knowing Nationwide has your pets covered
• Pre-paid legal coverage, access to experienced attorneys that can help you with any legal issue 24/7
• A generous wealth accumulation program will help you achieve financial security for retirement. We offer a 401(K) Plan w/ Match upon eligibility and Free Financial Counseling
• Generous vacation, holiday, and sick leave programs - as we believe that taking advantage of time away from work is essential for a well-balanced life

UBEO is an Equal Opportunity Employer and considers applicants for all positions without regard to age, sex, color, race, religion, national origin, disability, genetic information or predisposition, military/veteran status, citizenship status, marital status or any other group protected by applicable federal, state or local laws.