Sales Administrator

Industrial Finishes and Systems, Inc.; Kent (WA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) match

Paid Time Off (PTO)

Educational Assistance

Job summary

Industrial Finishes & Systems, Inc. in Kent, WA is seeking a Sales Administrator to support the sales team and ensure smooth sales operations. Responsibilities include processing orders, preparing quotes, and assisting with branch operations and occasional customer deliveries.

The role requires attention to detail, strong communication, and the ability to move between administrative and hands-on warehouse tasks. Compensation is competitive, with benefits starting after 30 days of employment.

Qualifications

• Five years of experience in a Sales Administrator or similar role.
• High school diploma or GED; an Associate or Bachelor's degree in business preferred.
• Excellent verbal and written communication, strong organizational skills.
• Proficient in Microsoft Office (PowerPoint, Teams, Planner, SharePoint).

Responsibilities

• Create customer sales reports and manage automotive consignments.
• Complete deal sheets and verify documentation (W-9s, credit applications, resale certificates).
• Prepare pricing and quotes; collaborate with pricing team.
• Arrange travel for sales meetings; create fliers for monthly specials.
• Assist warehouse with order pulling, deliveries, and inventory stocking.

Skills

Customer support

Deal sheets

Pricing

Vendor coordination

Operations support

Education

High school diploma

Associate or Bachelor's preferred

Tools

PowerPoint

Teams

Planner

SharePoint

Job description

Join Our Dynamic Team as a Sales Administrator in Kent, WA - Where Integrity, Collaboration, and Professional Growth Thrive! We're committed to creating a supportive work environment that promotes WORK-LIFE BALANCE.

Competitive Pay: $30-35 an hour, depending on experience.

Position Overview

The Sales Administrator is responsible for providing essential support to the sales team and ensuring the smooth operation of sales activities within the organization. This role streamlines the sales process, supports sales efforts, and enhances customer satisfaction. The Sales Administrator also assists with branch operations as needed, including occasional product deliveries to customers, pulling customer orders alongside the warehouse team, and receiving and stocking incoming inventory. The position requires a dependable, detail-oriented individual comfortable moving between administrative and hands-on warehouse work.

Team Environment

Join a team that values a family-oriented and supportive atmosphere where collaboration and teamwork are at the forefront. We prioritize maintaining a healthy work-life balance and are looking for a candidate who embodies humility, a hunger to learn, and a collaborative spirit.

Benefits

We offer competitive pay and an attractive benefits package that takes care of your health, financial, and personal well-being. You'll start enjoying benefits as soon as the first of the month following 30 days of employment!

• Benefits package: Medical, Dental, Vision, HSA & FSA
• 401(k) eligibility the first of the month following 90 days of employment with employer match & Profit Sharing after one full year of employment
• Accrue 2+ weeks of PTO in the first year of employment and paid holidays
• Employer paid life insurance, short-term and long-term disability
• Employee Discounts
• Educational Assistance Program

Primary Responsibilities

• Customer Support: Create customer sales reports and deal options, enter and manage automotive consignments, format customer inventories, and handle customer billing for painter technical support.
• New Customer Setup: Complete deal sheets for review, collect and verify required documentation including W-9s, credit applications, and resale certificates, and partner with Accounts Receivable on new deals.
• Pricing: Complete pricing for tools and equipment, prepare price quotes, ensure competitive pricing for new customers, and partner with the pricing team to establish customer pricing.
• Sales Meeting & Vendor Support: Arrange flights, lodging, and meals for business trips and sales meetings, create fliers for monthly specials, enter credit requests into the credit portal for all West Coast locations, order and bill equipment as needed, and work with vendor billing on customer setups.
• Operational Support: Make occasional product deliveries to customers, assist the warehouse with pulling customer orders, and assist with receiving and stocking incoming inventory.

Qualifications

The Sales Administrator requires a minimum of five years' experience in a Sales Administrator, Sales Support, or similar role, along with successful completion of high school or a GED; an Associate or Bachelor's degree in business administration or a related field is preferred. The ideal candidate brings excellent verbal and written communication skills, strong organizational skills and attention to detail, and a customer-focused, problem-solving attitude grounded in kindness, humility, and a servant heart. This role calls for proficient knowledge of project management tools and Microsoft Office products including PowerPoint, Teams, Tasks, Planner, and SharePoint, as well as effective interpersonal skills and the tact to work well with both internal and external customers. The Sales Administrator must exercise sound judgment and initiative, establish and maintain effective relationships consistent with the Company's mission and philosophy, and present in a business-like manner appropriate to business needs.

Be Part of Something Bigger

At Industrial Finishes We're Not Just a Workplace, We're a Purpose-driven Team Built On Innovation, Excellence And Christian Values. We Believe In

• Leading with integrity
• Growing through creativity
• Supporting each other with courage and care

We're committed to doing things right and walking through challenges together with heart and purpose.

Industrial Finishes & Systems, Inc. is an Equal Opportunity Employer. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under federal, state, or local law.

Salary: $30.00 - $35.00 per hour