Sales Administrative Support

Natuvion; Malvern (Chester County); On-site; USD 45,000 - 60,000; Full time

Job summary

Natuvion is seeking a dedicated Sales Operations Assistant to join their team in Malvern, Chester County. This full-time position is ideal for an organized and detail-oriented individual looking to gain hands-on experience with sales operations and financial processes.

Key responsibilities include maintaining HubSpot CRM records, preparing sales proposals, and improving sales processes. Ideal candidates will have excellent communication skills, be client-facing, and show interest in global collaboration.

Qualifications

• 1–3 years of experience in administrative or sales/project support.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with CRM systems and documentation processes is a plus.

Responsibilities

• Maintain and update HubSpot CRM records.
• Assist in preparing sales proposals and RFP responses.
• Support in using HubSpot for sales dashboards and reports.
• Track outstanding quotes and customer legal documentation.
• Assist sales team in developing and improving processes.

Skills

Organizational skills

Detail-oriented

Client-facing communication

Proficiency in Microsoft Office Suite

Familiarity with CRM systems

Tools

HubSpot

Power BI

SAP

Job description

Job Description

We are seeking a Sales Operations Assistant to work on sales opportunities. This role will focus on clerical, documentation, and reporting tasks, ensuring smooth operations, timely deliverables, and accurate recordkeeping.

This full-time position is ideal for someone who is highly organized, detail-oriented, and eager to gain hands‑on experience across sales operations and financial processes. An interest in global collaboration and occasional travel is encouraged, as you may support international colleagues and projects.

Job Requirements

Sales Support

• Maintain and update Hubspot CRM records (contacts, opportunities, pipeline stages, etc.)
• Assist in preparing sales proposals, RFP responses, and supporting documentation
• Support in using Hubspot to maintain and update sales dashboards and reports
• Track and follow up on outstanding quotes, renewals, and customer legal documentation
• Assist the sales team in developing and improving processes, including building templates for contracts
• Any experience with SAP and/or willingness to learn about data migration processes would be an advantage

Qualifications

• 1–3 years of experience in an administrative (sales/project support preferred)
• High Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) is required
• Familiarity with CRM systems (e.g., HubSpot) is a plus
• Experience supporting documentation processes such as RFPs, contracts, or change requests is a plus
• Familiarity with data visualization tools such as Power BI preferred
• Ability to be client-facing and manage client expectations professionally
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proactive, dependable, and team-oriented mindset
• Interest in global business and willingness to travel as opportunities arise