Sales Administrative Support

natuvion; Malvern (AR); On-site; USD 40,000 - 60,000; Full time

Job summary

natuvion is seeking a Sales Operations Assistant based in Malvern, Arkansas. The role involves focusing on clerical, documentation, and reporting tasks to support sales operations. Ideal for organized and detail-oriented individuals eager to gain hands-on experience in the financial processes of a global business.

The position offers the opportunity to maintain CRM records, assist in preparing sales proposals, and manage a variety of documentation processes. A proactive mindset and strong communication skills are essential. Occasional travel may be required to support international projects.

Qualifications

• 1-3 years of experience in administrative or sales/project support.
• High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent written and verbal communication skills.

Responsibilities

• Maintain and update Hubspot CRM records.
• Assist in preparing sales proposals and documentation.
• Track outstanding quotes and renewals.

Skills

Organizational skills

Detail-oriented

Client-facing communication

Microsoft Office Suite proficiency

CRM familiarity (HubSpot)

Proactive mindset

Tools

HubSpot

SAP

Power BI

Job description

We are seeking a Sales Operations Assistant to work on sales opportunities. This role will focus on clerical, documentation, and reporting tasks, ensuring smooth operations, timely deliverables, and accurate recordkeeping.

This full-time position is ideal for someone who is highly organized, detail-oriented, and eager to gain hands‑on experience across sales operations and financial processes. An interest in global collaboration and occasional travel is encouraged, as you may support international colleagues and projects.

Sales Support

• Maintain and update Hubspot CRM records (contacts, opportunities, pipeline stages, etc.)
• Assist in preparing sales proposals, RFP responses, and supporting documentation
• Support in using Hubspot to maintain and update sales dashboards and reports
• Track and follow up on outstanding quotes, renewals, and customer legal documentation
• Assist the sales team in developing and improving processes, including building templates for contracts
• Any experience with SAP and/or willingness to learn about data migration processes would be an advantage

Qualifications

• 1–3 years of experience in an administrative (sales/project support preferred)
• High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) is required
• Familiarity with CRM systems (e.g., HubSpot) is a plus
• Experience supporting documentation processes such as RFPs, contracts, or change requests is a plus
• Familiarity with data visualization tools such as Power BI preferred
• Ability to be client-facing and manage client expectations professionally
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast‑paced environment
• Proactive, dependable, and team‑oriented mindset
• Interest in global business and willingness to travel as opportunities arise