Assistant Project Manager

All Access Staging & Productions, Inc.; Torrance (CA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

PTO

Health insurance

401k after probation

Job summary

All Access Staging & Productions, Inc. in Torrance, CA seeks an Assistant Project Manager to support project managers across fabrication, staging, rental, and production projects. You’ll track schedules, materials, shop progress, QA, and packaging while learning fabrication techniques and tool usage.

Onsite work with clients and crews is possible. The role is non-exempt, hourly, with eligibility for PTO, health insurance, and a 401k after probation.

Qualifications

• 1 to 3 years of experience in project coordination, production, fabrication, live entertainment, staging, construction, or related field.
• Undergraduate degree, technical training, or equivalent hands-on experience will be considered.
• Working knowledge of touring equipment, staging, production setup, rigging terminology, and live entertainment workflows preferred.
• Computer literacy with Microsoft Office; familiarity with CAD programs including Vectorworks, AutoCAD, Inventor, SketchUp preferred.
• Strong written and verbal communication skills; ability to work within timelines and budgets.

Responsibilities

• Assist Project Managers with day-to-day coordination of fabrication, staging, rental, and production-related projects.
• Coordinate with Technical Design, Fabrication, Sales, Rental, Purchasing, and other departments to meet project standards.
• Support creation of Versa staging and fabrication equipment that represents the company well in the market.
• Review technical design documents, drawings, schedules, and instructions under the Project Manager.
• Maintain project documentation, status updates, meeting notes, change logs, and closeout information.
• Track project progress using appropriate software and communication channels.
• Assist with sourcing materials, procurement, receiving, and allocation for projects.
• Participate in final assembly, testing, quality control, labeling, and packaging prior to shipping.

Skills

Project coordination

Production coordination

Live entertainment

Education

Undergraduate degree or technical training

Tools

Vectorworks

AutoCAD

Inventor

SketchUp

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

About the Organization Since 1991 All Access Staging has been an international leader of quality set construction and staging design. We work in the fast-paced world of live entertainment for television, film, festivals, conventions, tours, and installation markets throughout the globe. All Access Versa Stage has innovative staging products designed and manufactured at our headquarters in Los Angeles with locations in New Jersey, and London areas, but can travel the world with our product to take any event to the next level!

Location Torrance, CA

Category Fabrication

Position Assistant Project Manager

Description

FLSA Status: Non-Exempt

Pay Type: Hourly / bi-weekly

Pay Range: $22- $26Per hour

Summary:

The Assistant Project Manager supports Project Managers and cross-functional teams in the planning, coordination, documentation, and execution of fabrication, staging, rental, and production-related projects. This role helps track project schedules, materials, shop progress, quality control, final assembly, testing, and packaging to ensure assigned work is completed on time and to company quality standards. The Assistant Project Manager is expected to develop a strong understanding of fabrication techniques, staging equipment, project workflows, safety procedures, and hand and power tools. This role may include onsite work with clients, artists, vendors, and crew under the direction of a Project Manager or other authorized lead.

This is a non-exempt hourly position that includes eligibility for PTO, health insurance, and the 401k program after the probationary period.

Essential Duties & Responsibilities:

• Operate within standard operating and safety procedures
• Assist Project Managers with day-to-day coordination of fabrication, staging, rental, and production-related projects
• Coordinate with Technical Design, Fabrication, Sales, Rental, Purchasing, and other departments to help complete projects on time and to company quality standards
• Support the creation of high-quality Versa staging and fabrication equipment that represents the company well in the global staging market
• Review and reference Technical Design documents, drawings, cut lists, schedules, and project instructions under the direction of the Project Manager
• Complete all assigned crew training modules and assist with crew coordination as directed
• Assist in developing, updating, and tracking project scope, objectives, schedules, budgets, and timelines
• Maintain project documentation, task lists, status updates, meeting notes, change logs, production records, and closeout information
• Track project progress using appropriate software, tools, and communication channels
• Coordinate internal resources, vendors, and third parties as assigned to support the successful execution of projects
• Assist with sourcing job-specific materials and tracking availability, procurement, receiving, and allocation
• Participate in final assembly, testing, quality control, labeling, and packaging of custom fabrication projects prior to shipping or delivery
• Identify and communicate project risks, delays, missing information, or material constraints to the Project Manager in a timely manner
• Support professional relationships with clients, vendors, crew, and internal stakeholders

Position Requirements

Qualification Requirements:

• 1 to 3 years of experience in project coordination, production, fabrication, live entertainment, staging, construction, manufacturing, or a related field preferred
• Undergraduate degree, technical training, or equivalent hands-on experience in project design, manufacturing, installation, fabrication, or live event production will be considered
• Working knowledge of touring, equipment, staging, production set-up, rigging terminology, and live entertainment workflows preferred
• Computer literacy and familiarity with Microsoft Office required; familiarity with CAD programs including Vectorworks, AutoCAD, Inventor, SketchUp, budget management, planning, and Gantt chart software preferred
• Strong written and verbal communication skills
• Ability to work within strict timelines, changing priorities, and set budgets while escalating issues appropriately
• Strong organizational skills including attention to detail, follow-through, documentation, and ability to multi-task
• Ability to adapt and support problem solving when unforeseen circumstances arise
• Background in fabrication and knowledge of machining, welding, carpentry, assembly, finishing, or shop processes a plus
• Have a valid passport and be willing to travel nationally or internationally as project needs require
• Reliable transportation
• Professional appearance appropriate for the work environment
• Ability to work weekends and overtime, which may be required during busy cycles or to meet project deadlines
• Punctuality and regular attendance are required

Physical Demands and Abilities:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Lift, carry, and move materials or equipment weighing up to 50 pounds on a regular basis; heavier items require assistance or appropriate equipment.
• Safely use small hand tools and power tools as required for assigned tasks.
• Follow instructions, communicate professionally, and work cooperatively with team members, supervisors, clients, vendors, and crew.
• Work in a variety of environments, including indoor and outdoor settings, shop areas, job sites, and varying weather conditions, as project needs require.
• Work extended hours or overtime during peak business periods or as needed to meet project deadlines.

Additional Information

This is an in-person position based at our Torrance, CA warehouse. Remote work is not available for this position.

All Access Staging & Productions participates in E-Verify to confirm the employment eligibility of individuals hired to work in the United States.

Employment is contingent upon successful completion of all required pre-employment and employment verification processes.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Number of Openings 2

This position is currently accepting applications.