Sales Administration Coordinator

Lancesoft; West Chester (Chester County); On-site; USD 30,000 - 41,000; Full time

Job summary

Client in West Chester, PA is seeking a Sales Administration Coordinator to support its U.S. Veterinary business during its separation and stand-up.

The role coordinates sales administration for three consultants and more than 700 US customers, resolving issues and helping establish efficient processes. The temporary position requires strong organization, responsiveness, and ability to manage multiple priorities while collaborating with Sales, Customer Service, Supply Chain, Finance, and

Qualifications

• Experience in sales administration, customer service, sales operations, order management or a related field.
• Strong organizational, communication, responsiveness and follow-through skills.
• Proficiency with Microsoft Office and the ability to learn business systems.

Responsibilities

• Maintain accurate customer and account records.
• Support pricing, quotes, contracts, and sales documentation.
• Coordinate orders, shipping, logistics, and issue resolution.
• Manage instrument, implant, and loaner requests, returns, and tracking.
• Prepare reports, trackers, and status updates.
• Collaborate with Sales, Customer Service, Supply Chain, Finance, & Contracts.
• Document processes and identify opportunities for improvement.
• Provide general administrative support as needed.

Skills

Sales administration

Customer service

Sales operations

Order management

Related field

Microsoft Office

Salesforce

SAP

Oracle

Tools

Microsoft Office

Salesforce

SAP

Oracle

Job description

Job Title: Sales Administration Coordinator (Temporary/Contingent) Location: West Chester PA 19380 Employment Type: Full-Time, Temporary/Contingent Duration: Six Months (10/19/2026 to 03/31/2027) Reports To: Business Unit Director, Animal Health

Description

Position Summary: Client is looking for an organized, responsive, and solutions-oriented Sales Administration Coordinator to support the U.S. Veterinary business during its separation and stand-up from Client. In this role, you will support three Sales Consultants and more than 700 US customers by coordinating sales administration, resolving operational issues, and helping establish consistent, efficient processes.

Key Responsibilities

Maintain accurate customer and account records. Support pricing, quotes, contracts, and sales documentation. Coordinate orders, shipping, logistics, and issue resolution. Manage instrument, implant, and loaner requests, returns, and tracking. Prepare reports, trackers, and status updates. Collaborate with Sales, Customer Service, Supply Chain, Finance, & Contracts. Document processes and identify opportunities for improvement. Provide general administrative support as needed.

Qualifications

Experience in sales administration, customer service, sales operations, order management, or a related field. Strong organizational, communication, responsiveness, and follow-through skills. Ability to manage multiple priorities and work independently. Excellent attention to detail and problem-solving skills. Proficiency with Microsoft Office and the ability to learn business systems. Experience with Salesforce, SAP, Oracle, or similar systems preferred. Experience in healthcare, medical device, veterinary, pharmaceutical, or another regulated industry preferred.

Success Measures

Timely, dependable support for Sales Consultants and customers. Accurate customer, pricing, contract, and order information. Effective resolution and escalation of issues. Improved visibility into orders, loaners, returns, and sales activities. Reduced administrative burden and well-documented, repeatable processes.

Working Conditions

This is a full-time, temporary/contingent assignment for approximately six months.