Sales Admin & Workflow Coordinator

Manuel Builders, LLC.; Lafayette, Northern (LA, KY); Hybrid; USD 35,000 - 55,000; Full time

Job summary

Manuel Builders, LLC. is seeking an Administrative Assistant to provide critical administrative and operational support to the Director of Development Sales and department. You will manage calendars, CRM, reporting, MLS listings, dashboards, and filing to keep the department efficient.

The right candidate will become deeply familiar with the development workflow and proactively support each stage, ensuring information is accurate and workflows move smoothly.

Qualifications

• 1–3 years of administrative, office, sales support, or similar experience.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office or similar software.
• Comfortable learning CRM systems, MLS platforms, dashboards, and other technology.
• Strong computer skills and ability to learn new systems quickly.
• Ability to work independently and take initiative.
• Professional judgment and discretion when handling confidential information.
• Ability to communicate effectively with sales professionals, clients, vendors, and internal team members.

Responsibilities

• Manage day-to-day administrative responsibilities.
• Maintain calendars, schedules, meetings, appointments, and follow-up items.
• Prepare meeting materials and assist with coordination and follow-through.
• Track deadlines, action items, and outstanding tasks.
• Proactively identify administrative tasks to increase department efficiency.
• Support the Director of Development Sales as a dependable point of contact.
• Assist with tracking sales activity and documentation.
• Maintain CRM information, reports, and dashboards.
• Update MLS listings and website information as directed.
• Maintain organized electronic and physical filing systems.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Microsoft Office

CRM systems

MLS platforms

Dashboards

Tech literacy

Independent work

Initiative

Discretion/confidentiality

Team communication

Tools

CRM systems

MLS platforms

Dashboards

Microsoft Office

Job description

Manuel Builders, LLC. is seeking an Administrative Assistant to provide critical administrative and operational support to the Director of Development Sales and department. You will manage calendars, CRM, reporting, MLS listings, dashboards, and filing to keep the department efficient.

The right candidate will become deeply familiar with the development workflow and proactively support each stage, ensuring information is accurate and workflows move smoothly.