Sales Admin & Quotes Coordinator

HFRG Inc.; Columbia (TN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Two weeks paid vacation

3 paid sick days

Employer paid medical, dental, and視s (

Job summary

HFRG, Inc. is seeking a Sales Administrative Coordinator to support the sales team and coordinate commercial furniture projects. The role emphasizes keeping the sales process organized, managing quotes, proposals and communications with customers, sales reps and internal teams.

The ideal candidate is detail-oriented, professional, and capable of handling multiple projects while liaising with customers and departments. Reports to the Sales & Marketing Manager.

Qualifications

• Experience in sales support, customer service or administrative coordination.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects, shifting priorities and deadlines.
• Proficiency in Microsoft Outlook, Excel and Word.
• Ability to learn quoting, CRM and order management systems.

Responsibilities

• Respond to customer and sales representative inquiries regarding products, pricing, availability, and project requirements.
• Prepare quotations, proposals, product specifications and sales presentations.
• Follow up on outstanding quotes, samples, approvals and information needed to advance projects.
• Assist with customer account follow-up and lead tracking.
• Maintain professional and timely communication with customers and sales representatives.
• Provide general sales support throughout the project lifecycle.
• Assist with sales orders and related project documentation.
• Maintain organized customer records, project files, sales reports and contact information.
• Coordinate communication between sales, project management and internal departments.
• Assist with product information, sample requests and presentation materials.
• Support trade show preparation and other sales-related activities.
• Help track project information and outstanding items to ensure deadlines are met.

Skills

Organizational skills

Written and verbal communication

Multi-project management

Customer service mindset

Team-oriented approach

Tools

Microsoft Outlook

Excel

Word

CRM

NetSuite / ERP systems

Job description

HFRG, Inc. is seeking a Sales Administrative Coordinator to support the sales team and coordinate commercial furniture projects. The role emphasizes keeping the sales process organized, managing quotes, proposals and communications with customers, sales reps and internal teams.

The ideal candidate is detail-oriented, professional, and capable of handling multiple projects while liaising with customers and departments. Reports to the Sales & Marketing Manager.