Commercial Project & Sales Operations Coordinator

DEI Acquisition LLC; Kennesaw (GA); On-site; USD 60,000 - 85,000; Full time

Job summary

Design Environments is seeking a Commercial Project & Sales Operations Coordinator to support the growing Commercial Division. You will liaise between Business Development, Design, Operations, Purchasing, Accounting, and Installation to ensure projects move smoothly from opportunity to completion.

Ideal candidates have 3–5+ years in project coordination or sales support, strong Microsoft 365 skills, and experience with HubSpot or similar CRMs.

Qualifications

• 3–5+ years of experience in project coordination, sales support, account management, customer service, or related role.
• Proficiency with Microsoft 365 applications.
• Experience using HubSpot CRM or similar CRM systems.
• Strong organization, communication, and problem-solving skills.

Responsibilities

• Own and execute project quoting, including LOAs, design fee proposals, estimated FF&E budgets, purchasing contracts, and line-item estimates.
• Prepare, revise, and distribute client-facing contracts and agreements.
• Maintain project pricing, freight, warehouse, travel costs, and project margins.
• Manage project setup and data across HubSpot, Monday.com, Fohlio, NetSuite, and internal systems.
• Maintain booking reports, design fee trackers, pipeline reporting, and sales analytics.
• Coordinate approvals, deposits, documentation, invoicing support, and project initiation activities.
• Partner with Design, Purchasing, Operations, Installation, and accounting teams throughout the project lifecycle.
• Serve as a primary point of contact for contract questions, revisions, and client communication.
• Support commercial pipeline meetings, project reporting, and operational process improvements.
• Provide system administration support including project creation, user management, and data integrity.

Education

Associate or bachelor’s degree in business, Sales, Marketing, Design, Construction Management, or related field

Tools

HubSpot

Monday.com

Fohlio

NetSuite

Job description

Position Summary

Design Environments is seeking a highly organized, detail-oriented, and proactive Commercial Project & Sales Operations Coordinator to support our growing Commercial Division. This role serves as a critical liaison between Business Development, Design, Operations, Purchasing, Accounting, and Installation teams, ensuring projects move seamlessly from initial opportunity through project completion.

Key Responsibilities

• Own and execute project quoting, including LOAs, design fee proposals, estimated FF&E budgets, purchasing contracts, and line-item estimates.
• Prepare, revise, and distribute client-facing contracts and agreements.
• Maintain project pricing, freight, warehouse, travel costs, and project margins.
• Manage project setup and data across HubSpot, Monday.com, Fohlio, NetSuite, and internal systems.
• Maintain booking reports, design fee trackers, pipeline reporting, and sales analytics.
• Coordinate approvals, deposits, documentation, invoicing support, and project initiation activities.
• Partner with Design, Purchasing, Operations, Installation, and accounting teams throughout the project lifecycle.
• Serve as a primary point of contact for contract questions, revisions, and client communication.
• Support commercial pipeline meetings, project reporting, and operational process improvements.
• Provide system administration support including project creation, user management, and data integrity.

Requirements

• 3-5+ years of experience in project coordination, sales support, account management, customer service, or a related role.
• Proficiency with Microsoft 365 applications.
• Experience using HubSpot CRM or similar customer relationship management systems.
• Strong organization, communication, and problem-solving skills.

Preferred Qualifications

• Experience within the contract furniture, multifamily, hospitality, model home, commercial interiors, or construction industries.
• Familiarity with project quoting, specifications, bidding processes, purchasing contracts, and order management.
• Accounting, billing, invoicing, or financial administration experience.
• Experience with Fohlio, NetSuite, or similar ERP/project management platforms preferred.
• Associate or bachelor’s degree in business, Sales, Marketing, Design, Construction Management, or a related field, or equivalent professional experience.