Sales Administrative Coordinator

HFRG Inc.; Columbia (TN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Two weeks paid vacation

3 paid sick days

Employer paid medical, dental, and視s (

Job summary

HFRG, Inc. is seeking a Sales Administrative Coordinator to support the sales team and coordinate commercial furniture projects. The role emphasizes keeping the sales process organized, managing quotes, proposals and communications with customers, sales reps and internal teams.

The ideal candidate is detail-oriented, professional, and capable of handling multiple projects while liaising with customers and departments. Reports to the Sales & Marketing Manager.

Qualifications

• Experience in sales support, customer service or administrative coordination.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects, shifting priorities and deadlines.
• Proficiency in Microsoft Outlook, Excel and Word.
• Ability to learn quoting, CRM and order management systems.

Responsibilities

• Respond to customer and sales representative inquiries regarding products, pricing, availability, and project requirements.
• Prepare quotations, proposals, product specifications and sales presentations.
• Follow up on outstanding quotes, samples, approvals and information needed to advance projects.
• Assist with customer account follow-up and lead tracking.
• Maintain professional and timely communication with customers and sales representatives.
• Provide general sales support throughout the project lifecycle.
• Assist with sales orders and related project documentation.
• Maintain organized customer records, project files, sales reports and contact information.
• Coordinate communication between sales, project management and internal departments.
• Assist with product information, sample requests and presentation materials.
• Support trade show preparation and other sales-related activities.
• Help track project information and outstanding items to ensure deadlines are met.

Skills

Organizational skills

Written and verbal communication

Multi-project management

Customer service mindset

Team-oriented approach

Tools

Microsoft Outlook

Excel

Word

CRM

NetSuite / ERP systems

Job description

HFRG, Inc.

Location: Columbia, TN

Position: Full-Time

Starting Salary: competitive compensation based on qualifications and experience

Position Overview

HFRG, Inc. is seeking an organized, customer-focused Sales Administrative Coordinator to support our sales team and assist with the coordination of commercial furniture projects.

This position plays an important role in keeping the sales process organized and moving forward. Responsibilities include assisting with quotes, proposals, customer rapport and communication, order support, and project documentation. The ideal candidate is detail-oriented, professional, and comfortable managing multiple projects while communicating with customers, sales representatives, and internal departments.

This position reports to the Sales & Marketing Manager.

Key Responsibilities

Sales & Customer Support

• Respond to customer and sales representative inquiries regarding products, pricing, availability, and project requirements.
• Prepare quotations, proposals, product specifications, and sales presentations.
• Follow up on outstanding quotes, samples, approvals, and information needed to advance projects.
• Assist with customer account follow-up and lead tracking.
• Maintain professional and timely communication with customers and sales representatives.
• Provide general sales support throughout the project lifecycle.

Administrative & Project Coordination

• Assist with sales orders and related project documentation.
• Maintain organized customer records, project files, sales reports, and contact information.
• Coordinate communication between sales, project management, and internal departments.
• Assist with product information, sample requests, and presentation materials.
• Support trade show preparation and other sales-related activities.
• Help track project information and outstanding items to ensure deadlines are met.

Qualifications

• Experience in sales support, customer service, administrative coordination, or a related role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects, shifting priorities, and deadlines.
• Proficiency in Microsoft Outlook, Excel, and Word.
• Ability to learn quoting, CRM, and order management systems.
• Professional, dependable, and team-oriented approach to work.

Preferred Qualifications

• Previous experience in a sales support or sales coordination role.
• Experience in furniture, manufacturing, distribution, or commercial project-based sales.
• Familiarity with quotes, purchase orders, sales orders, and project documentation.
• Experience with NetSuite or other ERP/order management systems.

Compensation and Benefits

• Competitive compensation based on qualifications and experience
• Full-time, hourly/non-exempt
• Two weeks of paid vacation, after 30 days
• 3 paid sick days, after 30 days
• Employer paid Medical, dental, and vision insurance for employee only, after 60 days
• 401(k) retirement plan
• Paid federal holidays

We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.