Sales Admin & Billing Specialist

Young Electric Sign Company; Jurupa Valley (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

YESCO in Jurupa Valley, CA, is seeking a Sales Administrative Assistant to support the sales and service teams with job setup, invoicing, commissions, and customer service. The role links initial job creation to billing and requires precise documentation and timely communication.

Responsibilities include handling service quotes, generating commission tickets, creating invoices, reviewing maintenance jobs, and assisting with contract renewals.

Qualifications

• High School Diploma or GED required; associate degree preferred.
• 3–5 years of relevant administrative experience.
• Proficient in Microsoft Office and ERP systems.
• Familiarity with commission tracking and basic accounting processes.
• Excellent attention to detail and time management.

Responsibilities

• Create and manage service job orders, quotes, and contract renewals.
• Generate and track commission tickets in accordance with company policy.
• Review maintenance jobs for accurate time and material transfers in NetSuite.
• Prepare and send customer invoices; enter billing data into portals.
• Produce estimates and proposals for maintenance and service jobs.
• Support sales staff with job setup, volume reporting, and documentation.
• Maintain accurate records and digital files for service and contract work.
• Perform receptionist duties and support general office functions as needed.

Skills

MS Office

ERP systems

NetSuite

Time management

Attention to detail

Multitasking

Interdepartmental coordination

Communication skills

Education

High School Diploma or GED

Associate degree preferred

Tools

NetSuite

Job description

YESCO in Jurupa Valley, CA, is seeking a Sales Administrative Assistant to support the sales and service teams with job setup, invoicing, commissions, and customer service. The role links initial job creation to billing and requires precise documentation and timely communication.

Responsibilities include handling service quotes, generating commission tickets, creating invoices, reviewing maintenance jobs, and assisting with contract renewals.