Sales Admin Assistant - Luxury Resort Data & Reporting

Omni Hotels & Resorts; Carlsbad (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Omni La Costa Resort & Spa in Carlsbad, CA seeks a Sales Administrative Assistant to manage sales data, leads, and reports, while performing a broad range of admin duties for the Sales & Marketing team. You will ensure accuracy of communications, prepare proposals, and support site inspections.

Strong organizational and communication skills are required, along with experience in hospitality or upscale hotel environments.

Qualifications

• Excellent verbal and written communication skills.
• Professional appearance, attitude, and performance.
• Ability to work weekends and holidays.
• Proficient with Word, Publisher, Outlook and Excel.
• Knowledge of Delphi, Opera and Synergy preferred.
• Strong organizational skills, attention to detail, multitasking.
• Hospitality/administrative experience required.
• Upscale hotel experience preferred; sales exposure valued.
• Bachelor's degree preferred.
• Physical ability to move and lift up to 40 pounds.
• Experience with Opera, Delphi.fdc, Salesforce, Oracle, Birchstreet.

Responsibilities

• Maintain the Group Rooms Control Log (GRC) and FDC database.
• Daily logging and distribution of all incoming leads.
• Generate the weekly and end-of-month sales reports.
• Prepare and distribute monthly production forecast.
• Enter pick-up on a daily or weekly basis.
• Research, distribute, and log all leads from various sources.
• Provide group histories to other hotels as needed.
• Assist Directors in monitoring key benchmarks (KRA).
• Maintain monthly recap with reservations to align blocks.

Skills

Strong communication

Professionalism

Organizational skills

Multitasking

Team collaboration

Education

Bachelor's degree preferred

Tools

Salesforce

Excel

Delphi.fdc

Opera

Synergy

Oracle

Birchstreet

Job description

Omni La Costa Resort & Spa in Carlsbad, CA seeks a Sales Administrative Assistant to manage sales data, leads, and reports, while performing a broad range of admin duties for the Sales & Marketing team. You will ensure accuracy of communications, prepare proposals, and support site inspections.

Strong organizational and communication skills are required, along with experience in hospitality or upscale hotel environments.