Sage & HCSS Construction Project Coordinator

Lutz; Lincoln (NE); On-site; USD 40,000 - 56,000; Full time

Job summary

Lutz is seeking a detail‑oriented construction project administrator to support setup, data entry, and documentation across Sage and HCSS systems. You will collaborate with project managers, estimators, and accounting to ensure accurate cost data and contracts are up to date.

Ideal candidates have Sage and HCSS experience, 2+ years in construction, and strong organizational skills to manage multiple priorities and deadlines. This role is onsite in Lincoln, NE.

Qualifications

• Must have experience with Sage accounting software.
• Experience with HCSS (HeavyJob and/or HeavyBid) preferred.
• At least 2 years in a general contractor, subcontractor, or similar construction environment.
• Strong attention to detail and ability to manage project data.

Responsibilities

• Assist with new project setup after contract award and ensure data is entered accurately.
• Transfer and validate project data between HCSS HeavyBid, HCSS HeavyJob, and Sage.
• Enter and maintain job numbers, cost codes, phases, budgets, and related data.
• Provide ongoing data entry and project administration support in Sage and HCSS.
• Assist with contracts, subcontracts, vendor agreements, purchase orders, and change orders.
• Maintain organized project records and track required documentation through the project lifecycle.
• Coordinate with project management, estimating, accounting, payroll, and operations to keep data consistent.
• Track subcontractor and supplier documentation, including insurance certificates and lien waivers.
• Assist with budget updates, job cost information, and routine reports for Project Managers.
• Support project closeout, including final documentation and record organization.
• Serve as a reliable administrative resource to Project Managers and construction team members.

Skills

Attention to detail

Communication skills

Organizational skills

Multitasking

Tools

Sage

HCSS

Job description

Lutz is seeking a detail‑oriented construction project administrator to support setup, data entry, and documentation across Sage and HCSS systems. You will collaborate with project managers, estimators, and accounting to ensure accurate cost data and contracts are up to date.

Ideal candidates have Sage and HCSS experience, 2+ years in construction, and strong organizational skills to manage multiple priorities and deadlines. This role is onsite in Lincoln, NE.