Project Coordinator

Lutz; Lincoln (NE); On-site; USD 40,000 - 56,000; Full time

Job summary

Lutz is seeking a detail‑oriented construction project administrator to support setup, data entry, and documentation across Sage and HCSS systems. You will collaborate with project managers, estimators, and accounting to ensure accurate cost data and contracts are up to date.

Ideal candidates have Sage and HCSS experience, 2+ years in construction, and strong organizational skills to manage multiple priorities and deadlines. This role is onsite in Lincoln, NE.

Qualifications

• Must have experience with Sage accounting software.
• Experience with HCSS (HeavyJob and/or HeavyBid) preferred.
• At least 2 years in a general contractor, subcontractor, or similar construction environment.
• Strong attention to detail and ability to manage project data.

Responsibilities

• Assist with new project setup after contract award and ensure data is entered accurately.
• Transfer and validate project data between HCSS HeavyBid, HCSS HeavyJob, and Sage.
• Enter and maintain job numbers, cost codes, phases, budgets, and related data.
• Provide ongoing data entry and project administration support in Sage and HCSS.
• Assist with contracts, subcontracts, vendor agreements, purchase orders, and change orders.
• Maintain organized project records and track required documentation through the project lifecycle.
• Coordinate with project management, estimating, accounting, payroll, and operations to keep data consistent.
• Track subcontractor and supplier documentation, including insurance certificates and lien waivers.
• Assist with budget updates, job cost information, and routine reports for Project Managers.
• Support project closeout, including final documentation and record organization.
• Serve as a reliable administrative resource to Project Managers and construction team members.

Skills

Attention to detail

Communication skills

Organizational skills

Multitasking

Tools

Sage

HCSS

Job description

If you know your way around Sage and HCSS and enjoy being the person who keeps construction projects organized behind the scenes, this could be the role for you. This role offers the opportunity to step into a key support role with our client, an established heavy civil contractor.

You’ll work closely with an experienced team member, learning critical project processes while providing much-needed support across job setup, cost data, contracts, documentation, and project administration.

What You’ll Do

• Assist with new project setup following contract award, ensuring job information is accurately entered across systems.


• Transfer and validate project information between HCSS HeavyBid, HCSS HeavyJob, and Sage.


• Enter and maintain job numbers, cost codes, phases, budgets, and other project data.


• Provide ongoing data entry and project administration support within Sage and HCSS.


• Assist with contracts, subcontracts, vendor agreements, purchase orders, and change orders.


• Maintain organized project records and track required documentation throughout the project lifecycle.


• Coordinate with project management, estimating, accounting, payroll, and operations to keep project information accurate and consistent.


• Track subcontractor and supplier documentation, including insurance certificates, agreements, compliance items, and lien waivers.


• Assist with budget updates, job cost information, and routine reporting for Project Managers.


• Support project closeout, including final documentation and record organization.


• Serve as a reliable administrative resource to Project Managers and other members of the construction team.

What They’re Looking For

Must Have:

• Previous experience working with Sage accounting software.


• Previous experience with HCSS, ideally HeavyJob and/or HeavyBid.


• At least 2 years of experience with a general contractor, subcontractor, or similar construction environment.


• Strong attention to detail and comfort working with project, cost, and contract data.


• Ability to stay organized while managing multiple priorities and deadlines.


• Strong written and verbal communication skills.

Great to Have:

• Heavy civil, underground utility, excavation, or related construction experience.


• Experience supporting project startup and closeout.


• Familiarity with construction contracts, subcontracts, change orders, and compliance documentation.


• General understanding of construction-related insurance requirements.


• Experience supporting job costing or project accounting processes.

If you’re a construction administrative or project support professional who knows Sage and HCSS and wants a role where your accuracy, follow-through, and system knowledge will genuinely matter, we’d like to hear from you.