Safety Systems Admin

Confidential; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Confidential in Houston seeks a Safety Systems Admin to support safety, compliance, and risk management functions. You will ensure data integrity across platforms and drive efficiency in documentation, reporting, and training administration.

You will administer safety technology platforms, collect and analyze safety data, coordinate training logistics, and support audits and regulatory records. This role requires attention to detail, strong communication, and cross-functional collaboration to

Qualifications

• Safety, risk, compliance, HR, or admin role experience
• Strong computer proficiency including PowerPoint, database, reporting, and Excel or BI tools
• Experience with EHS and/or LMS systems preferred
• Knowledge of OSHA/industry regulatory requirements beneficial
• Detail-oriented with strong prioritization and multitasking capabilities
• Strong communication and data presentation skills

Responsibilities

• Administer and maintain safety platforms (incident reporting, training/LMS, audits, compliance tracking)
• Collect, validate, and analyze safety data for reporting, dashboards, and performance metrics
• Support regulatory compliance recordkeeping (OSHA logs, training records, inspections, etc.)
• Coordinate safety training logistics, registrations, certifications, and documentation retention
• Support incident investigations through documentation, follow-up tasks, and workflow management
• Track corrective actions and elevate overdue tasks to responsible stakeholders
• Assist with safety committee meetings including agenda prep, minutes, and report-outs
• Maintain safety document libraries (SOPs, policies, manuals, SDS, orientation materials)
• Serve as a system admin for safety-related applications including setting up users, permissions, workflows, and reports
• Support third-party compliance systems used for customer, vendor, and regulatory requirements
• Coordinate internal and external audits and support requests for information
• Drive continuous improvement initiatives to streamline processes and reduce administrative friction

Skills

Data analysis

System administration

Cross-functional communication

Attention to detail

Tools

PowerPoint

Excel

BI tools

LMS systems

Job description

The Safety Systems Admin provides operational and systems-based support for the company’s safety, compliance, and risk management functions. This role ensures data integrity across multiple platforms, supports safety projects and regulatory initiatives, and drives efficiency in safety documentation, reporting, and training administration. You will leverage strong systems acumen, attention to detail, and cross-functional communication skills to help strengthen organizational safety performance.

• Administer and maintain safety technology platforms (incident reporting, corrective actions, training/LMS, audits/inspections, compliance tracking, claims data, etc.)
• Collect, validate, and analyze safety data to provide reporting, trend dashboards, and performance metrics
• Support regulatory compliance recordkeeping (OSHA logs, training records, equipment inspections, contractor/visitor documentation, etc.)
• Coordinate safety training logistics, registrations, certifications, and documentation retention
• Support incident investigations through documentation, follow-up tasks, and workflow management
• Track corrective actions and elevate overdue tasks to responsible stakeholders
• Assist with safety committee meetings including agenda prep, minutes, and report-outs
• Maintain safety document libraries (SOPs, policies, manuals, SDS, orientation materials)
• Serve as a system admin for safety-related applications including setting up users, permissions, workflows, and reports
• Support third-party compliance systems used for customer, vendor, and regulatory requirements
• Coordinate internal and external audits and support requests for information
• Drive continuous improvement initiatives to streamline processes and reduce administrative friction

Preferred Qualifications & Experience:

• Safety, risk, compliance, HR, or admin role (industry flexibility) experience
• Strong computer proficiency including PowerPoint, database, reporting, and Excel or BI tools
• Experience with EHS and/or LMS systems preferred
• Knowledge of OSHA/industry regulatory requirements beneficial
• Detail-oriented with strong prioritization and multitasking capabilities
• Strong communication and data presentation skills