Safety Clerk

Southwest ISD; Florida; On-site; USD 30,000 - 42,000; Full time

Job summary

Southwest ISD is seeking a clerical assistant for the Safety Department to support campuses with safety supplies, resources, and reporting.

The role requires a high school diploma or GED, fingerprint clearance, and at least three years of clerical experience. Proficiency in Word, Excel, Access, and PowerPoint, plus strong organizational and communication skills, is essential.

Qualifications

• High School Diploma or GED required.
• Fingerprint check must have a satisfactory outcome.
• Three years of clerical experience preferred.
• Experience with Word, Excel, Access, and PowerPoint; able to navigate the internet.

Responsibilities

• Greet visitors and determine their needs; direct or escort to the appropriate person.
• Answer office calls, take accurate messages, and respond to information requests.
• Monitor district/campus activity using video surveillance equipment.
• Prepare federal and state reports from compiled data.
• Maintain records, reports, and inventory of safety equipment and supplies.

Skills

Computer skills

Communication skills

Interpersonal skills

Recordkeeping

Inventory control

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Job description

To provide clerical support for the Safety Department and to assist in support of campuses/departments with safety supplies, resources and reports.

Qualifications

Education/Certification

High School Diploma or GED

Candidate must have a satisfactory outcome of the fingerprinting check

Special Knowledge/Skills

Computer skills (experience with Microsoft Word, Excel, Access, and Power point) and ability to navigate the internet

General office skills

Effective communication and interpersonal skills

Ability to develop effective working relationships with staff, students and vendors

Ability to use software to develop spreadsheets, databases and compliance reports

Accuracy in taking messages, recordkeeping, inventory control and in completing reports

Strong organizational and multitasking skills

Experience

Three years of clerical experience

Major Responsibilities and Duties

• Greet visitors courteously, determine their needs, check appointments, and direct or escort visitors to proper person.
• Answer office telephone, take accurate messages, and respond appropriately to requests for information.
• Monitor district/campus activity using video surveillance equipment.
• Compile pertinent data to prepare various required federal and state reports.
• Follow safety standards in conformance with federal, state and local regulations.
• Compile, maintain and file records, reports and other documents as required.
• Assist in initiating contact with vendors for product availability and pricing.
• Assist with inventory of safety equipment and warehouse supplies.
• Maintains a high level of ethical behavior and confidentiality of information.
• Daily attendance and punctuality are essential functions of the job.
• Perform other duties as assigned.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used

Standard office equipment, including a personal computer and peripherals, and frequent telephone use

Posture

Prolonged periods of sitting, walking, standing, bending, and stooping

Motion

Repetitive hand, arm, and finger movement

Lifting

Occasional light lifting and carrying (up to 40+ lbs.)

Environment

Occasional district-wide travel

Mental Demands

Ability to keep a pleasant personality when greeting public, staff, and answering telephones; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.