Data Clerk

Campbell County School District; Gillette (WY); On-site; USD 32,000 - 42,000; Full time

Job summary

The Campbell County School District seeks a Data Clerk to provide clerical support to assigned personnel, maintain accurate records, and communicate information to staff and the public.

The role reports to the Building Principal and requires coordinating substitutes, processing payments, preparing documents, managing attendance data, and supporting district operations.

Qualifications

• Experience using standard office equipment and maintaining accurate records.
• Ability to perform basic math and interpret numbers.
• Familiarity with district policies, codes, and communications protocols.

Responsibilities

• Assist in coordinating substitutes to ensure class coverage.
• Process payments and/or fees as assigned.
• Prepare documents and materials for staff and the public.
• Maintain and organize records including attendance, rosters, lunch counts, and state reports.
• Respond to inquiries from staff, parents and students.
• Support administrators and building staff in daily operations.

Skills

Office equipment

Bookkeeping

Record keeping

Math basics

Communication

Scheduling

Education

High school diploma or equivalent

Job description

The job of Data Clerk is done for the purpose/s of providing clerical support to assigned personnel; communicating information to staff and the public; providing complete and accurate records; providing information and/or direction as may be requested; and generally assisting in the efficient and effective functioning of the assigned school(s).

This job reports to Building Principal.

Essential Functions

• Assists in contacting and working with building substitutes for the purpose of ensure that all assigned classes and positions are covered by a substitute in the case of an employee absence.
• Collects payments and/or fees for the purpose of completing transactions as assigned.
• Coordinates meetings for the purpose of conveying and/or gathering information required to perform functions.
• Maintains or assists in maintaining an inventory of office supplies for the purpose of ensuring availability as needed.
• Maintains a variety of manual and electronic documents, records and/or files (e.g. lunch accounts, rosters, daily student and/or student attendance, periodic reports, policy and procedures binders, substitute lists, student files, department records, etc.) for the purpose of providing documentation for audit purposes and meeting state, federal and administrative requirements.
• Monitors students referred for illness or disciplinary action for the purpose of ensuring their safety and welfare as assigned.
• Performs record keeping and general clerical functions (e.g. proofreading, filing, copying, faxing, etc.) for the purpose of supporting departmental operations.
• Prepares a variety of documents and materials (e.g. notes, standardized correspondence, calendars, meal counts, marketing materials, presentations, handouts, periodic reports, purchase orders, work orders, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
• Processes documents, forms, reports and materials (e.g. reports, cash payments, requisitions, re-certifications, fees, mail, applications, lunch counts, etc.) for the purpose of disseminating information, determining eligibility and/or completing transactions.
• Receives and distributes supplies and correspondence from a variety of sources to building staff (e.g. US mail, inter-campus mail, outside vendors, etc.) for the purpose of ensuring that materials received are in good condition and distributed to the correct party(s) in a timely manner.
• Responds to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required.
• Serves as a liaison between appropriate school personnel, parents, guardians, and other schools or agencies for the purpose of facilitating communication, scheduling meetings and/or obtaining/disseminating information.
• Supports assigned administrators and building certified staff for the purpose of ensure all assigned building operations are appropriately planned for and maintained.

Other Functions

• Assists other personnel, as may be required, for the purpose of ensuring an efficient and effective work environment.
• Attends meetings (e.g. trainings, inservice, etc.) for the purpose of receiving and/or conveying information.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: pertinent policies, codes, regulations and/or laws; business telephone etiquette; and concepts of grammar and punctuation.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; adapting to changing work priorities; meeting deadlines and schedules; setting priorities; working as part of a team; working with detailed information/data; and working with frequent interruptions.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy environment.

Experience:

Job related experience is required.

Education:

High school diploma or equivalent.

Clearances

Criminal Justice Fingerprint/Background Clearance