Safety Administrator

ColonialWebb; Richmond (VA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Competitive pay ($25–$35/hr)

Career development and progression

401(k) with company match

PTO and paid holidays

Excellent medical/dental/vision and  d

Job summary

ColonialWebb is seeking a Safety Administrator to support our Safety Department by coordinating safety programs, managing documentation, and assisting with claims administration. This role emphasizes accuracy, confidentiality, and proactive issue identification across field teams, HR, and stakeholders.

You will track training, OSHA reporting, and compliance activities, while maintaining records, coordinating with workers' comp providers, and ensuring timely follow-through on action items.

Qualifications

• 3-5 years of progressively responsible administrative experience, preferably supporting safety, workers' compensation, claims management, compliance, construction, HR, or related function.
• High school diploma or equivalent; associate degree or higher preferred.
• Experience administering or supporting a safety LMS, including training assignments, maintaining employee records, monitoring completion, and generating compliance reports.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to coordinate and collaborate effectively with employees, managers, customers, vendors, and external partners.
• Strong communication, proofreading, and administrative skills.
• Proficiency with Microsoft Office applications and business systems.

Responsibilities

• Coordinate safety programs, training, documentation, and compliance activities across the organization.
• Maintain safety, incident, workers' compensation, training, and compliance records with a high degree of accuracy and confidentiality.
• Support workers' compensation claims, incident investigations, OSHA recordkeeping, and regulatory reporting.
• Track open action items, deadlines, renewals, and corrective actions, ensuring follow-through and timely completion.
• Coordinate with field teams, managers, HR, insurance providers, medical providers, customers, and other partners to gather information and resolve issues.
• Review documentation for completeness and consistency, identifying missing information, potential compliance concerns, and other red flags before they become a problem.
• Administer safety-related systems, customer compliance portals, and learning management programs.

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Office

LMS administration

Problem-solving

Documentation management

Education

High school diploma or equivalent

Associate degree in business/admin or related field

Tools

Learning Management System (LMS)

HRIS / business systems

Job description

Description:At ColonialWebb, safety is more than a requirement, it's a core value. We are seeking a detail-oriented, proactive Safety Administrator to support our Safety Department through compliance coordination, claims administration, documentation management, training support, and cross-functional collaboration. This role is ideal for someone who enjoys organizing complex information, solving problems, building relationships, and helping identify issues before they become larger safety or compliance concerns.

Who we are

At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

Perks of joining ColonialWebb

• Competitive pay range of $25/hr - $35/hr
• Career development and progression
• 401(k) plan with company match
• PTO and paid holidays
• Excellent medical, dental, life, vision and disability benefits
• Employee Assistance Program
• Employee referral incentives

A day in the life

• Coordinate safety programs, training, documentation, and compliance activities across the organization.
• Maintain safety, incident, workers' compensation, training, and compliance records with a high degree of accuracy and confidentiality.
• Support workers' compensation claims, incident investigations, OSHA recordkeeping, and regulatory reporting.
• Track open action items, deadlines, renewals, and corrective actions, ensuring follow-through and timely completion.
• Coordinate with field teams, managers, HR, insurance providers, medical providers, customers, and other partners to gather information and resolve issues.
• Review documentation for completeness and consistency, identifying missing information, potential compliance concerns, and other red flags before they become a problem.
• Administer safety-related systems, customer compliance portals, and learning management programs.

You should have

• 3-5 years of progressively responsible administrative experience, preferably supporting safety, workers' compensation, claims management, compliance, construction, human resources, or a related function.
• High school diploma or equivalent required; associate degree or additional education in business administration, safety, human resources, risk management, or a related field preferred.
• Experience administering or supporting a safety learning management system (LMS), including assigning training, maintaining employee records, monitoring completion, and generating compliance reports.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to coordinate and collaborate effectively with employees, managers, customers, vendors, and external partners.
• Problem-solving mindset with the ability to connect information, recognize issues, and elevate concerns appropriately.
• Strong communication, proofreading, and administrative skills.
• Proficiency with Microsoft Office applications and business systems.

Preferred Qualifications

• Experience supporting safety, compliance, or risk management programs in construction, manufacturing, utilities, field services, or a related industry.
• Familiarity with OSHA recordkeeping, workers' compensation administration, contractor compliance, or safety management systems.
• OSHA 10 or OSHA 30 certification is a plus.

EOE M/W/Disability/Vets