Safety Administrator

ColonialWebb Contractors; Richmond (VA); Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Career development

401(k) plan

PTO and holidays

Medical benefits

Dental benefits

Vision benefits

Life insurance

Disability benefits

Referral incentives

Job summary

ColonialWebb Contractors is seeking a detail-oriented Safety Administrator to support the Safety Department across compliance coordination, claims administration, documentation management, training support, and cross-functional collaboration.

The role emphasizes organizing complex information, solving problems, and building relationships to identify issues before they become safety concerns. A strong focus on accuracy and confidentiality is essential.

Qualifications

• 3-5 years of progressively responsible administrative experience
• Experience supporting safety, workers’ compensation, or compliance is preferred
• Experience with safety-related documentation and records management

Responsibilities

• Coordinate safety programs, training, and documentation across the organization.
• Support workers' compensation claims and incident investigations.
• Assist OSHA recordkeeping, regulatory reporting, and follow-up on action items.
• Maintain confidential safety, incident, training, and compliance records.
• Coordinate with field teams, HR, and vendors to gather information and resolve issues.
• Administer safety-related systems and learning management programs.

Skills

Attention to detail

Cross-functional collaboration

Problem solving

Documentation

Organizational skills

Communications

Education

High school diploma or equivalent

Associate degree or related education (preferred)

Tools

Microsoft Office

Learning management systems (LMS)

Job description

At ColonialWebb, safety is more than a requirement, it's a core value. We are seeking a detail-oriented, proactive Safety Administrator to support our Safety Department through compliance coordination, claims administration, documentation management, training support, and cross-functional collaboration. This role is ideal for someone who enjoys organizing complex information, solving problems, building relationships, and helping identify issues before they become larger safety or compliance concerns.

Who we are

At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

Perks of joining ColonialWebb

• Competitive pay range of $25/hr - $35/hr
• Career development and progression
• 401(k) plan with company match
• PTO and paid holidays
• Excellent medical, dental, life, vision and disability benefits
• Employee Assistance Program
• Employee referral incentives

A day in the life

Coordinate safety programs, training, documentation, and compliance activities across the organization. Maintain safety, incident, workers' compensation, training, and compliance records with a high degree of accuracy and confidentiality. Support workers' compensation claims, incident investigations, OSHA recordkeeping, and regulatory reporting. Track open action items, deadlines, renewals, and corrective actions, ensuring follow-through and timely completion. Coordinate with field teams, managers, HR, insurance providers, medical providers, customers, and other partners to gather information and resolve issues. Review documentation for completeness and consistency, identifying missing information, potential compliance concerns, and other red flags before they become a problem. Administer safety-related systems, customer compliance portals, and learning management programs.

You should have

• 3-5 years of progressively responsible administrative experience, preferably supporting safety, workers’ compensation, claims management, compliance, construction, human resources, or a related function.
• High school diploma or equivalent required; associate degree or additional education in business administration, safety, human resources, risk management, or a related field preferred.
• Experience administering or supporting a safety learning management system (LMS), including assigning training, maintaining employee records, monitoring completion, and generating compliance reports.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to coordinate and collaborate effectively with employees, managers, customers, vendors, and external partners.
• Problem-solving mindset with the ability to connect information, recognize issues, and elevate concerns appropriately.
• Strong communication, proofreading, and administrative skills.
• Proficiency with Microsoft Office applications and business systems.

Preferred Qualifications

• Experience supporting safety, compliance, or risk management programs in construction, manufacturing, utilities, field services, or a related industry.
• Familiarity with OSHA recordkeeping, workers' compensation administration, contractor compliance, or safety management systems.
• OSHA 10 or OSHA 30 certification is a plus.

EOE M/W/Disability/Vets ColonialWebb stands as a prominent leader in the commercial and industrial mechanical and electrical contracting industry, boasting an unparalleled reputation in the region. Our dynamic business groups encompass Construction, Building Service, Industrial Refrigeration, and Manufacturing. Catering to a diverse clientele, ranging from small enterprises to esteemed Fortune 500 companies, we have consistently delivered exceptional service. Our commitment to excellence is evident through our unmatched expertise and the comprehensive scope of services we offer. With a steadfast dedication to continuous improvement and innovation, we continue to set new industry standards. ColonialWebb se destaca como un líder prominente en la industria de la contratación mecánica y eléctrica comercial e industrial, con una reputación inigualable en la región. Nuestros dinámicos grupos de negocio abarcan Construcción, Servicios para Edificios, Refrigeración Industrial y Manufactura. Atendiendo a una clientela diversa, que va desde pequeñas empresas hasta prestigiosas compañías Fortune 500, hemos ofrecido consistentemente un servicio excepcional. Nuestro compromiso con la excelencia se refleja en nuestra experiencia incomparable y en el amplio alcance de los servicios que ofrecemos. Con una firme dedicación a la mejora continua y la innovación, seguimos estableciendo nuevos estándares en la industria.