Safety Administrator

ColonialWebb; Richmond (VA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Career development

401(k) match

PTO & holidays

Medical, dental, vision, life

EAP

Referral incentives

Job summary

ColonialWebb in Richmond, VA is seeking a detail-oriented Safety Administrator to support the Safety Department with compliance coordination, claims administration, and documentation management. The role offers growth through career development and a strong benefits package.

You will coordinate with field teams, HR, insurance providers, and customers to gather information, review records for accuracy, and ensure timely, compliant safety operations.

Qualifications

• 3–5 years in administrative roles, preferably supporting safety, claims, or compliance.
• High school diploma or equivalent; associate degree in business safety or HR preferred.
• Experience with safety LMS and training administration.
• Strong organizational skills with attention to detail.
• Excellent communication and problem-solving abilities.

Responsibilities

• Coordinate safety programs, training, documentation, and compliance activities.
• Maintain safety, incident, workers' compensation, and training records.
• Support workers' compensation claims, investigations, OSHA reporting.
• Coordinate with field teams, HR, and partners to gather information.
• Review documents for completeness and identify compliance gaps.
• Administer safety-related systems and learning management programs.

Skills

Attention to detail

Organizational skills

Communication

Problem-solving

Cross-functional collaboration

Education

High school diploma or equivalent

Associate degree or higher in related field

Job description

Description:At ColonialWebb, safety is more than a requirement, it's a core value. We are seeking a detail-oriented, proactive Safety Administrator to support our Safety Department through compliance coordination, claims administration, documentation management, training support, and cross-functional collaboration. This role is ideal for someone who enjoys organizing complex information, solving problems, building relationships, and helping identify issues before they become larger safety or compliance concerns.Who we are:At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.Perks of joining ColonialWebb:Competitive pay range of $25/hr - $35/hrCareer development and progression401(k) plan with company matchPTO and paid holidaysExcellent medical, dental, life, vision and disability benefitsEmployee Assistance ProgramEmployee referral incentivesA day in the life:Coordinate safety programs, training, documentation, and compliance activities across the organization.Maintain safety, incident, workers' compensation, training, and compliance records with a high degree of accuracy and confidentiality.Support workers' compensation claims, incident investigations, OSHA recordkeeping, and regulatory reporting.Track open action items, deadlines, renewals, and corrective actions, ensuring follow-through and timely completion.Coordinate with field teams, managers, HR, insurance providers, medical providers, customers, and other partners to gather information and resolve issues.Review documentation for completeness and consistency, identifying missing information, potential compliance concerns, and other red flags before they become a problem.Administer safety-related systems, customer compliance portals, and learning management programs.You should have:3-5 years of progressively responsible administrative experience, preferably supporting safety, workers’ compensation, claims management, compliance, construction, human resources, or a related function.High school diploma or equivalent required; associate degree or additional education in business administration, safety, human resources, risk management, or a related field preferred.Experience administering or supporting a safety learning management system (LMS), including assigning training, maintaining employee records, monitoring completion, and generating compliance reports.Strong organizational skills with exceptional attention to detail and follow-through.Ability to coordinate and collaborate effectively with employees, managers, customers, vendors, and external partners.Problem-solving mindset with the ability to connect information, recognize issues, and escalate concerns appropriately.Strong communication, proofreading, and administrative skills.Proficiency with Microsoft Office applications and business systems.Preferred Qualifications:Experience supporting safety, compliance, or risk management programs in construction, manufacturing, utilities, field services, or a related industry.Familiarity with OSHA recordkeeping, workers' compensation administration, contractor compliance, or safety management systems.OSHA 10 or OSHA 30 certification is a plus.EOE M/W/Disability/Vets