Sacramental Records & Ceremonies Coordinator

St. John Neumann Catholic Church; West Lake Hills (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

St. John Neumann Catholic Church in West Lake Hills, TX seeks a Sacrament Coordinator to be the first contact for infant baptism and marriage inquiries. You will organize files, schedule preparation and ceremonies, and ensure accurate sacramental records per diocesan guidelines.

Collaborating with clergy, volunteers, and ministries, you will manage certificates, communications, and parish databases while maintaining confidentiality and a spirit of service.

Qualifications

• Serve as first point of contact for infant baptism and marriage inquiries.
• Manage and file records for sacraments using parish/diocesan guidelines.
• Coordinate baptism and marriage preparation, weddings, and rehearsals.
• Record sacraments in sacrament books and Ministry Platform.
• Maintain confidentiality and professional parish communications.
• Ensure accurate recording of sacramental data.

Responsibilities

• Communicate with couples during all steps leading up to the wedding, including dates, paperwork and fees.
• Create and manage marriage files, collect paperwork, and forward to diocese or churches.
• Coordinate with clergy to schedule meetings and collect documents.
• Schedule wedding date and collect forms and fees; liaise with sponsor couples for prep.
• Coordinate with outside wedding coordinators, florists, photographers, and videographers.
• Schedule baptism preparation, retreats, and baptisms; order supplies and set up spaces.
• Inform parents, godparents, and volunteers; issue certificates for retreats.
• Assist liturgy team with confession services, prep materials and priest stipends.
• Record all sacraments and mail certificates; ensure proper recording in parish records.

Skills

Attention to detail

Organizational skills

Time management

Professional communication

Confidentiality

Database familiarity

Clerical skills

Education

High School diploma or equivalent

Experience in office administration (2+ years)

Tools

Ministry Platform

Microsoft Outlook

Excel

Teams

Canva

Job description

St. John Neumann Catholic Church in West Lake Hills, TX seeks a Sacrament Coordinator to be the first contact for infant baptism and marriage inquiries. You will organize files, schedule preparation and ceremonies, and ensure accurate sacramental records per diocesan guidelines.

Collaborating with clergy, volunteers, and ministries, you will manage certificates, communications, and parish databases while maintaining confidentiality and a spirit of service.