ROW Records Specialist: Audit-Ready Docs & Closeout

Burns & McDonnell; Bismarck (ND); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Burns & McDonnell in the United States seeks a Staff ROW Records Specialist to manage right of way records and document control across project lifecycles, including closeout and retention. You will coordinate with ROW, title, legal, and finance teams to ensure accuracy and audit readiness.

The role requires strong organizational and communications skills, proficiency with MS Office, and the ability to travel to project sites as needed. A driver’s license is required to access field locations.

Qualifications

• Experience in records management, ROW documentation, land services, or real estate administration required.
• Familiarity with audits, payment processing, or closeout documentation.
• Working knowledge of ROW records, legal descriptions, and recording requirements.
• Proficient in computer software (Word, Excel, PowerPoint).
• Valid driver’s license required.

Responsibilities

• Manage ROW records throughout the document lifecycle from creation through closeout and retention.
• Maintain ROW records management systems, tracking logs, and databases.
• Maintain accurate, compliant ROW records in alignment with legal, regulatory, and project requirements.
• Support audits by producing complete and well-organized ROW records.
• Coordinate with acquisition and finance teams to support payment documentation.
• Identify discrepancies or gaps in records and coordinate corrections.
• Support project closeout by verifying all ROW records are finalized, recorded, and archived.
• Maintain compliance with safety policies, protocols, and training requirements.
• Performs other duties as assigned.
• Complies with all policies and standards.

Skills

Organizational skills

Communication

Time management

Education

High school diploma/GED or equivalent

Associate degree

Bachelor's degree

Tools

Word

Excel

PowerPoint

Job description

Burns & McDonnell in the United States seeks a Staff ROW Records Specialist to manage right of way records and document control across project lifecycles, including closeout and retention. You will coordinate with ROW, title, legal, and finance teams to ensure accuracy and audit readiness.

The role requires strong organizational and communications skills, proficiency with MS Office, and the ability to travel to project sites as needed. A driver’s license is required to access field locations.