Riverside Legal Office Administrative Specialist

Burke, Williams & Sorensen, LLP; Riverside (CA); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

401(k) retirement plan

Paid time off

Job summary

Burke, Williams & Sorensen, LLP is seeking a full-time Administrative Assistant for its Riverside office. The role serves as a key contact for clients, visitors, attorneys, and staff, handling front desk and office administration to ensure smooth daily operations.

The position requires in-office attendance five days per week, with responsibilities including office coordination, vendor relations, onboarding support, and general administrative tasks in a fast-paced law firm environment.

Qualifications

• High school diploma or GED required; Associate's degree or administrative training preferred.
• Minimum of 3-5 years in a legal or professional services environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with phone and visitor management systems preferred.
• Excellent communication and interpersonal skills with the ability to interact professionally with clients, attorneys, staff, and vendors.
• Strong organizational and time-management skills with high attention to detail.
• Proven reliability, discretion, and commitment to maintaining a professional front-office presence.

Responsibilities

• Serve as the first point of contact for visitors and vendors.
• Maintain a professional, organized, and welcoming reception area and common office spaces, ensuring all areas are tidy and well-stocked.
• Order and maintain office and kitchen supplies; coordinate with vendors as needed.
• Prepare and process expense reports, reimbursement requests, and payment submissions in accordance with firm procedures.
• Act as a liaison with building management and the parking office, submitting maintenance or access requests as needed.
• Coordinate building access for new hires and departing employees.
• Work closely with HR and Office Management on new hire onboarding and office setup logistics.
• Provide general administrative support, including conference room scheduling, meeting preparation, mail distribution, and courier coordination.

Skills

Client service

Communication

Organizational skills

Time management

Education

High school diploma or GED

Associate's degree or administrative training preferred

Tools

Microsoft Office Suite

Phone & Visitor Management Systems

Job description

Burke, Williams & Sorensen, LLP is seeking a full-time Administrative Assistant for its Riverside office. The role serves as a key contact for clients, visitors, attorneys, and staff, handling front desk and office administration to ensure smooth daily operations.

The position requires in-office attendance five days per week, with responsibilities including office coordination, vendor relations, onboarding support, and general administrative tasks in a fast-paced law firm environment.