Rising Project Manager, Industrial Automation

Gray Matter Systems Llc; Tulsa (OK); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Short-term disability

Life insurance

401(k) with company match

Paid holidays

Paid time off

Paid sick leave

Paid parental leave

Job summary

GrayMatter is seeking a Project Coordinator to support PMs in planning, scheduling, and delivering industrial projects. The role is onsite in Tulsa with about 20%–30% travel, offering exposure to cross‑functional teams and client interactions.

You will assist in meetings, documentation, budgets, and risk management while striving for process improvements and quality results within the project lifecycle.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• 0-3 years in project coordination, PM, or related areas.
• Strong organizational and written/verbal communication skills.
• Ability to work with cross-functional teams and manage multiple priorities.
• Fundamental understanding of scope, schedule, budgeting, and risk.
• Proficiency with MS Office; familiarity with PM software is a plus.

Responsibilities

• Support Project Managers in planning, execution, monitoring, and closeout of projects.
• Coordinate meetings, prepare agendas, document minutes, and track follow-ups.
• Maintain schedules, budgets, status reports, and project documents.
• Monitor progress and communicate updates to teams and stakeholders.
• Identify risks and issues, escalating as needed.
• Coordinate resources to enable project execution.
• Assist with change orders, purchase requests, and admin tasks.
• Participate in client meetings and support relationship management.
• Collaborate with technical teams to track deliverables and tasks.
• Keep project files organized and up to date throughout lifecycle.
• Support subcontractor coordination and contract tracking.
• Contribute to process improvement initiatives and teamwork.

Skills

Organizational skills

Communication skills

Team collaboration

Attention to detail

MS Office proficiency

PM principles knowledge

Travel flexibility

Education

Bachelor's degree in Engineering, Construction Management, Business Administration, Project Management, or related field

Tools

Microsoft Project

PM software familiarity

Job description

GrayMatter is seeking a Project Coordinator to support PMs in planning, scheduling, and delivering industrial projects. The role is onsite in Tulsa with about 20%–30% travel, offering exposure to cross‑functional teams and client interactions.

You will assist in meetings, documentation, budgets, and risk management while striving for process improvements and quality results within the project lifecycle.